General Administration: Manage data entry, filing systems, and document control to ensure information is organized and easily accessible.
Departmental Coordination: Facilitate smooth internal communication between your assigned division and other departments.
Meeting & Schedule Management: Coordinate departmental calendars, book meeting rooms, and handle logistical arrangements for team events.
Documentation Support: Assist in preparing reports, drafting correspondence, and creating presentation slides or meeting materials as required by the Division Head.
Claims & Logistics: Process travel arrangements, reimbursements, and expense claims for the team in compliance with company policy.
Procurement & Supplies: Monitor office inventory for the division and coordinate with the central procurement team for replenishment.
Confidentiality: Maintain a high level of professionalism and discretion when handling sensitive departmental data.
Ad-hoc Tasks: Assist in organizing internal events or special projects as assigned by the Division Head.
Qualifications & Experience
Minimum Diploma in Business Administration, Office Management, or equivalent
Minimum 2 years of relevant working experience
Prior experience in a multi-divisional corporate environment is an advantage
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Skills & Abilities
Software Proficiency: Strong command of Microsoft Office (especially Excel for data tracking and PowerPoint for reports
Organizational Prowess: Ability to multitask and prioritize deadlines without compromising qualit
Communication: Excellent verbal and written communication skills for effective team coordination
Reliability: A proactive mindset with a strong sense of responsibility and attention to detai
