Responsibilities
1. Project Documentation & Filing:
- Prepare, format, and maintain project documents, reports, meeting minutes, and correspondence.
- Ensure all project records are properly organized and accessible in both digital and physical formats.
2. Scheduling & Coordination
- Arrange project meetings and stakeholder sessions, including venue/online setup.
- Track project timelines, milestones, and deliverables, updating schedules as required.
3. Reporting & Data Management
- Assist in compiling project progress reports, status updates, and performance summaries.
- Maintain project databases and trackers to ensure data accuracy and timely updates.
4. Stakeholder Support
- Act as a liaison between the PMO, internal departments, and external parties.
- Facilitate communication flow and follow up on pending actions.
5. Compliance & Governance
- Support adherence to PMO processes, templates, and documentation standards.
- Assist in monitoring compliance with regulatory and organizational requirements.
6. General Administrative Support
- Handle correspondence, procurement requests, travel arrangements, and petty cash claims related to projects.
- Provide day-to-day administrative assistance to the PMO team.
Requirements
- Education: Diploma or Bachelor's Degree in Business Administration, Project Management, or related field.
- Experience: Minimum 2 years of administrative or project support experience, preferably in a PMO or project-based environment.
- Technical Skills:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with project management tools/software is an advantage.
- Communication Skills: Strong verbal and written communication skills in English and Bahasa Malaysia.
- Organizational Skills: Excellent attention to detail, ability to multitask, and strong time management skills.
- Interpersonal Skills: Ability to work collaboratively in a team and maintain professional relationships with internal and external stakeholders.
- Adaptability: Able to work in a fast-paced environment with changing priorities and deadlines.
