Adecco's client is seeking a highly organised, people-focused, and operationally strong Administrative Assistant to oversee workforce administration, foreign worker compliance and management, and office/plant facilities coordination in a fast-paced manufacturing environment. The ideal candidate is proactive, detail-oriented, and experienced in managing immigration processes, vendor partnerships, and workplace facilities to ensure smooth daily operations.
Key Responsibilities
- Oversee and optimise administrative workflows, ensuring alignment with company policies and local regulations
- Maintain structured document control and archive systems for contracts, licenses, and official corporate records, ensuring audit readiness
- Coordinate work visa applications and renewals, ensuring compliance with immigration laws, while liaising with government bodies and external providers
- Monitor contract and license renewal timelines and manage applications to support ongoing manufacturing operations
- Supervise reception/front desk operations, visitor management, and ensure professional first impressions
- Ensure office facilities and operational equipment are well-maintained by coordinating maintenance, repairs, and vendor support
- Provide administrative and operational coordination to internal departments, managing logistics and resources for daily operations
- Plan and execute company meetings, staff engagement events, and activities, including budget coordination and post-event administration
- Manage ad-hoc administrative and operational tasks as assigned by management
Requirements
- 35 years of experience in administration, office management, or operational support roles within the manufacturing industry
- Strong process ownership, organisational ability, and multitasking skills with high attention to detail
- Good communication, coordination, and negotiation capabilities for stakeholder and vendor management
- Ability to follow instructions, execute tasks accurately, and work independently with minimal supervision
- Experience or strong understanding of immigration processes, contract tracking, and facilities coordination is an added advantage
- Comfortable managing multiple priorities, tight deadlines, and fast-paced operational demands
- Proficient in Microsoft Office, Google Workspace, communication platforms, and document management systems
