Administrative Assistant

About the Role

As an Administrative Assistant, you will manage daily operations and ensuring smooth functioning of our business operations in our Malaysia office.

Role Duties

• Handle comprehensive day-to-day administrative tasks including correspondence management, filing systems, and office coordination to ensure smooth operational flow and efficient business processes
• Maintain accurate records, and manage important documentation related to business operations, ensuring compliance with regulatory requirements and company policies
• Preparing agents/clients correspondence and invoices
• Filing of documents with the Intellectual Property Office
• Perform any other ad-hoc administrative duties as may be reasonably required

Key Requirements

• Good time management and organizational skills, to handle high volumes of work.
• Preferably 3 - 5 years experience office administration or secretarial roles in a global organization or professional services organization.
• Prior experience in the Intellectual Property industry will be advantageous.
• Strong attention to detail and the ability to be flexible.
• Ability to communicate fluently in English and Mandarin would be highly advantageous, to communicate with Mandarin-speaking stakeholders within our offices in Hong Kong and China.

About Spruson & Ferguson

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialization, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

About Our Benefits

• Global environment with exposure to a wide range of intellectual property related matters across international markets.
• Comprehensive mentorship, training, and career development opportunities
• A supportive, flexible, and inclusive work environment.
• Competitive annual remuneration and benefits package

If you believe your skills and experience are suited to this opportunity, please apply by clicking on the link below.

Kindly note that only shortlisted candidates will be notified.