Administrative Assistant

12 Months Contract

Specific Requirements:

• Diploma in Secretarial Science or equivalent with a minimum CGPA of 3.00 or Second Class Upper and five Credits including Bahasa Melayu, Bahasa Inggeris and Matematik in Sijil Pelajaran Malaysia (SPM)
• At least 2-3 years of relevant experience is preferred.
• Ability to write well with an excellent command of English will be an added advantage

PREVALENT & EMERGING SKILLS

• Proficient in problem-solving, accountability, and knowledge management to address organisational

needs effectively.

• Expertise in budget and financial management, project and risk management, as well as event and

office management.

• Strong skills in manpower planning, resource allocation, and audit/internal control to ensure operational

efficiency and compliance.

• Clear understanding of the Bank's role, coupled with environmental awareness and emotional maturity.

• Ability to build strong stakeholders relationships, communicate effectively, and foster teamwork and

collaboration.

• Drive for excellence and adaptability to align with evolving organisational priorities and stakeholder

expectations.

PRINCIPAL ACCOUNTABILITIES

• Ensure Deputy Director's meetings/appointments with internal/external parties are properly organised

and well-coordinated.

• Responsible for handling all telephone calls for Deputy Director, including taking messages, preparing

minutes, scheduling meetings and appointments.

• Responsible for managing Deputy Director's memorandums and mails and making sure all official

memorandums and mails are distributed to officers concerned in a timely manner.

• Responsible for handling administrative arrangements for Deputy Director's official trips, including

obtaining air tickets, visas, hotel reservations, correspondence with Malaysian embassies abroad and

the preparation of other general guidelines and information.

• Assist the Department in general administrative works such as drafting simple

emails/memorandums/letters, presentation slides, photocopying, binding, typing and updating the

Department's Organisation Chart in a timely manner.

• Collaborate with the related staff to assist the Department on staff leave, filing, IT inventory, calendar

management (information of staff on leave, attending courses/seminars/meetings) and other general

administrative-related work.

• Assist on the Department's daily operational and administrative activities such as data entry and followup on reports submitted in the Maintenance Reporting System (MRS) and IT Helpdesk.