Administrative Executive

Key Responsibilities

1. Canteen Management:

Design and implement cost-effective procurement strategies for canteen supplies.

Regularly introduce new menu items and enhance service quality to boost revenue.

Optimize operational efficiency by reducing average costs.

2. Vehicle Management:

Ensure timely updates of vehicle licenses and installation of GPS and dash cameras.

Coordinate transportation schedules for guests, employees, and warehouse needs.

Develop partnerships with third-party drivers, securing vendors with competitive rates.

3. Accommodation Management:

Arrange accommodation for workers, guests, and VIPs, including hostel and hotel stays.

Provide personal hygiene kits for dormitory residents.

Oversee room cleaning and check-out processes to maintain high standards.

4. Office Management:

Manage the procurement and distribution of administrative supplies.

Plan and organize events such as afternoon tea sessions, annual meetings, Chinese New Year celebrations, and company trips.

Source and develop relationships with 8 high-quality suppliers.

Lead and implement 20 internal office improvements as of October.

5. Security Management:

Develop and oversee security staff schedules, ensuring proper coverage and staff management.

Establish and train an in-house security team, replacing outsourced services and conducting daily morning briefings.

6. Guest and Customer Coordination:

Host and coordinate visits for guests from China, ensuring seamless communication and exceptional hospitality.

Assist with customer visits by managing schedules, travel logistics, and other arrangements.

7. Other ad-hoc tasks arranged by the management.

Qualifications

1. Candidate must possess at least Bachelor's Degree/Post Graduate.

2. Outgoing candidate with good communication skills.

3. Cheerful, easy-going and detailed person.

4. Good teamwork spirit, patient and persistent work habits.

5. Required languages: Bahasa Malaysia, Mandarin, and English.