Administrative & Finance Executive

Job Description

We are an independent creative agency that takes pride in every challenge, story, and brand we build for our clients. We are seeking an Admin & Finance Executive who is meticulous, proficient in time management and can handle multiple assignments simultaneously.

Administrative:

Act as the main point of contact for any general office and/or facility-related concerns.

Oversee facility management matters such as fixed asset inventories, work-desk allocation,office

access card, phone system, door system, etc.

Answer all incoming calls and either redirecting them to the appropriate party or handling caller

inquiries wherever possible.

Receive mail and arrange dispatch.

Ensure the cleanliness/tidiness of the workplace.

Perform administrative and general office duties.

Replenish and manage inventory of office equipment, stationery, pantrysupplies.

Finance:

Assist in preparing full sets of accounts, handle & monitor accounts payable & accounts receivables.

Responsible and ensure prompt to perform billing activities in the billing system to meet all billing

timeline in an accurate manner.

Generate and send out invoices to customers on time.

Follow up with customers for overdue debts and co-ordinate with billing team on disputes.

Assist in the preparation of spreadsheets, reports and correspondence as required.

Account and cashflow monitoring.

Carry out reporting activities according to specific deadlines.

Liaise with external parties on auditing, tax, and secretarial matters.

Ensure compliance with financial regulations, tax requirements and reporting standards.

Take charge of payroll administration and ensure smooth payroll processing.

Human Resource:

Assist on HR functions including recruitment, on-boarding/off-boarding of employee, employee

improvement plans and implementing HR policies set by the company.

Supervise and monitor employee deliverables.

Qualifications / Experience:

Diploma in Administration, Accounting, Finance or any other equivalents qualification.

1-2 years working experience in accounting/finance/admin.

Proficiency in bookkeeping practices, accounting terminology, accounting standards and legislation.

Proficiency in Microsoft Office and accounting software.

Self-starter with excellent administrative and organizational skills.