Administrative Manager

Job Responsibilities:

• Lead and develop a team of 46 staff, overseeing all daily administrative operations.
• Oversee the procurement and inventory management of office stationery, uniforms, PPEs and office equipment.
• Supervise all aspects of company vehicles and transportation, including maintenance, scheduling, insurance and enforcement of usage policies.
• Coordinate comprehensive support for Chinese expatriate staff, including accommodation and logistics.
• Foster an inclusive environment and bridge communication between Malaysian and Chinese staff.
• Coordinate company licensing and permits, ensuring timely submission, renewal and full regulatory compliance.
• Source, manage and evaluate vendors for canteen, security, maintenance, reception and transportation services to ensure quality standards.
• Develop and monitor the administrative budget, implementing cost-effective solutions.
• Develop, implement and maintain administrative policies and procedures aligned with company standards and local regulations.
• Collaborate with the HR department to organize company events.

Job Requirements:

• Bachelor's degree or higher in Business Administration or a related field.
• 10+ years of administrative management experience in a manufacturing environment.
• Proven experience in new factory setup, licensing and renovation projects.
• Strong leadership skills with a service-oriented mindset and a strong sense of responsibility.
• Solid understanding of office management procedures and best practices.
• Proficient in Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a multicultural environment and manage multiple priorities.
• Strong cross-cultural communication skills.