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What You'll Be Doing -
- To prepare, manage timely completion of month end close, reporting pack for consolidation of group accounts, preparation of supporting schedules to the financial statement, related cashflows from billings / payments.
- Handling of yearly statutory compliances such as financial audit and tax filing, and other statutory compliances such as transfer pricing requirements, MDEC & InvestKL reportings.
- Recommend and implement Finance policies, procedures and practices in compliance with legal and regulatory requirements. Ensure compliance with all relevant policies and SOP.
- Work closely with other GFO Finance functions, such as PTP, RTR, OTC, GIR, CM and GSC department (IT, HR/payroll and procurement) to resolve cross functional / cross department issues as needed.
- Supports the Group Financial Reporting leadership team in ensuring appropriate legal entity financial reporting and controls within the Group.
- Work closely with HQ Finance & GFO teams to ensure timely month end close, reporting and accurate financial and management reports.
- Provide timely support of the Group's financial reporting functions (such as preparation of fluctuation analysis/commentary)
- Ensure accuracy and integrity of the financial statements and OTC transactions, in compliance with HK IFRS, relevant legal & statutory requirements, and in accordance to Group policy.
- Any other tasks, as assigned by Management.
Perform the following Finance functions:
- Handle full set of accounts for the GSC legal entity level and preparation of financial reports, including management of GSC Recharge & billings
- Cashflow monitoring and managing to ensure collections and payments are handled on a timely basis
- Review purchase orders and ensure compliance with policy and the correct accounting code
- Review employee expense claims or petty cash claim and ensure compliance with policy and the correct accounting code
- Work collaboratively with GFO and payroll team for payments of vendors (including management of vendor registration), staff salaries, fund requests and fund transfers
- Monitor the fixed assets and IT equipment for proper control of assets in the Company, including proper disposal and acquisition as needed
- Review (or compile, when required) reports and reconciliations, highlight issues/concerns and follow up on reconciling items or outstanding matters.
- Yearly audit, tax filing & estimation and tax payments, transfer pricing and other statutory requirements for MDEC & InvestKL as needed. This includes e-invoice into government portal
- Management of agreements, for example office insurance, tenancy, SLAs with internal stakeholder and the relevant preparation of Board Resolution (with internal legal team)
- Monitor accounts and develop reports to ensure compliance with policy, local, and legal statues.
- Act as an escalation point for any issues involving the month end close as well as year-end close.
- Liaise with internal and external stakeholders, managing expectations
- Analyse, review, assess and approve rejection for incomplete supporting documents/evidence.
- Resolve issues escalated from the team and escalate to Manager on matters of severe nature.
- Assist in responding to compliance audits and audit queries.
- Ensure internal controls are in place, and accounting complies with all external regulations. Keep abreast with changes of internal guidelines and external accounting standards.
- Provide analytical and statistical consulting and accurate, reliable, and timely reporting for internal requirements.
- Able to trouble shoot and resolve simple system error relating to asset accounting, journal processing & SUNsystem closing tasks.
- Ad-hoc duties that may be assigned from time to time.
- Prepare meaningful analytical review and analysis, workings and schedules, other group reporting deliverables, etc on regular basis.
- Ensuring compliance with required external and internal controls.
- Back up team members during MEC or any other required deliverables.
Improvements
- Identify potential areas of improvement and drive identified change
- Ensure projects are executed timely, accurately & within budget
- Ensure SOPs are updated and followed
Stakeholder and Service Level Agreement (SLA)
- Develop and maintain good working relationships with counterparts in GFO, HQ to ensure smooth processing of transactions.
- Review and update Service Levels Agreements as needed, with new entity or existing entities.
- Review AR aging and chase-up collections from Intercompany.
About you:
Education / Professional Qualification
- A bachelor's degree, diploma in accounting and finance or equivalent; and/ or
- Professional qualifications in ACCA, CPA, CIMA or equivalent would be an advantage
Professional Experience
- 5 years working experience, preferably in a global shared service environment.
- Work experience in a multinational or regional corporate business environment is preferrable
- Exposure in audit firm would be an added advantage
- Exposure in SUN accounting systems and/or other ERP system.
- Possess a strong understanding of accounting systems, internal controls, financial reporting, and financial statements analysis.
- Exposure in intercompany transactions, mismatches, month end closing. Cashflow.
- Exposure in other accounting, microsoft tools / system would be an added advantage.
Technical
- Strong on IFRS, relevant local accounting standards
- Strong analytical skills.
- Proficiency in MS excel (e.g., formulas, pivot tables, tables and graph production) and MS PowerPoint
- Good communication, interpersonal and presentation skills in English
- Fluency in written and spoken English. With cantonese, is an added advantage
Competencies
- Quick learner, ability to work independently,
- Proactive and responsible, take ownership of work-streams and proactively problem-solving skill
- Agile and flexible, adapt quickly to new environment
- Resilient and durable, able to maintain momentum in the face of obstacles and setbacks.
- Able to deal with ambiguity and uncertainty in an effective manner.
- Ability to work according to strict deadlines and manage various demands, demonstrating accuracy, attention to detail and good time management skills.
- Excellent communication skills, diplomatic, flexible and can do mind-set.
