Performs clerical duties, provide support to other staff members and departments by handling routine administrative tasks.
1.To Compile and update the summary of usage on a monthly and daily basis.
- Telco Summary Maxis, Celcom
- Utilities Summary TM, Syabas, IWK
- Track copier machine meter reading and generate user report
Courier Service Summary Citylink, DHL, and postage stamps
2. Responsible for Ordering office consumables, Stock receiving,
- Processing orders, tracking inventory, and ensuring products or services are delivered on time.
3. Handling Financial Documentation in a timely manner
- PO Closing for proceed Payment,
- Follow up on the payment status and update record accordingly.
4. Filing and Organizing
- Organize and maintain files Citylink lists, invoices, delivery order (DO), and payment receipts (cheques)
5. Stationery Inventory Checks
- Receive and manage stock
- Conduct regular checks and maintain inventory for stationery supplies.
6. Office Equipment Operation
- Often responsible for operating various office equipment, such as photocopiers, fax machines, and shredders to ensure that these machines are functioning correctly and efficiently.
- Required to perform basic maintenance tasks, such as replenishing paper and ink or toner cartridges.
Job Requirements
:Skills
- :Organized and good at managing multiple tasks
- .Clear written and verbal communication
- .Proficient in MS Office
- .Able to review and improve SOPs or work processes
- .Vendor coordination and basic project management skills
.Personal Qualities
- :Self-motivated and independent
- .Detail - oriented and thoroug
- hProactive and adaptabl
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