Assistant AR/AP Analyst

Role Purpose (Why do we need this role)

Assistant AR/AP Analyst is responsible for managing the debtor status and vendor liaison at front office, including but not limited to the following:

• Ensure timely and accurate collection of payments from customers.
• Managing the invoicing process, clarify with business units for any billing matters
• Managing the vendor invoice ensure timely processing of invoices
• Resolving any issues or disputes that may arise

Role Accountabilities (What is this role responsible for delivering)

Accounts Receivable Processing

• Monitor customer accounts to ensure that payments are correctly applied and received in a timely fashion.
• Utilize various communication channels, such as phone calls, emails, and letters, to follow up with customers and collect outstanding payments.
• Investigate and resolve any payment discrepancies or disputes in a professional and timely manner. - Work closely with the Commercial team and other internal stakeholders to address customer concerns and ensure that issues are resolved promptly.
• ensure auto distribution of weekly Statement of Account to customers by maintaining accurate email address maintained in SAP and updating the distribution list regularly
• Generate weekly or monthly debtor related reports for key stakeholders.
• Support Credit Desk on any credit related queries.
• Support project implementation.
• To provide excellent internal customer service to all levels within the Company.

Accounts Payable Processing

Responsible to execute and perform computerized processes in the Finance function primary focus in Accounts Payable, including but not limited to the following:

• oversee the daily operations of the Accounts Payable processing activities including managing supplier invoices processing workflows in ERP system such as MediusFlow and SAP, ensuring accuracy and timeliness of invoice processing by SDC team.
• review accounts payable transactions and payments for optimal cash flow over time and ensure that
• any discrepancies are identified and resolved.
• assist with the development and implementation of accounting policies and procedures.
• analyse and assist with troubleshooting of system rejected invoices and resolving not-approved invoices issue with the Approver.
• identify and drive process improvement and automation projects for Accounts Payable.
• participate in the preparation of the annual internal and external audit.
• ensure that AP closing activities and reporting deadlines are met and customer service is provided to all internal stakeholders.

Crisis Management

• Make every effort to be aware of and understand your role in the event of a crisis.
• Make every effort to attend any relevant training, simulations and or meetings relating to Crisis Management.
• Perform your role as best as possible in a calm and collaborative manner in line with the relevant policy and procedures in the event of a Crisis.
• Provide input and feedback towards the ongoing improvement of the Crisis Management framework and procedure.

Key Qualifications & Skills (What knowledge will ensure success in the role)

Qualifications

• A degree/diploma holder in Finance or with minimum 3-5years working experience of which 1-2 years in corporate finance function from MNC or Functional institution preferred
• Good SAP Knowledge is preferred.

Technical Skills

• Working proficiency with MS Office applications, especially MS Outlook, Excel and Word.
• Strong written and verbal communication skills. Proven ability to communicate verbally and in writing, with people at all levels and with appropriate customer focus.
• Experience in Shipping Industry is required.

Professional Skills

• Team-oriented - contributes to common goals and willingly helps others.
• Responsible – proven capability to work effectively with minimal direction.
• Organized – proven ability to prioritize work and achieve challenging deadlines.
• Proactive – demonstrates commitment to continuous improvement.
• Quality focused – adopts a thorough approach and achieves high accuracy.
• Practical - capable of solving problems in a logical manner.

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Swire Shipping is committed to ensuring equal equitable access and participation for persons who experience disability. SSL is committed to treating persons with disability in a way that allows them to maintain their dignity and independence. Reasonable adjustments can be made upon request based on understanding of those accommodations.

Across Swire Shipping, we seek to create a supportive and inclusive environment that embraces individuality and recognise the benefits that these differences make. We do this by ensuring that all individuals are treated with respect and understanding and actively promote Equal Employment Opportunity (EEO) and do not tolerate discrimination, harassment, bullying, retaliation or intimidation of any kind. We are committed to driving the strategy, policies and accountability to build and sustain a diverse global workforce, through equitable processes and systems where everyone can contribute their very best.