Assistant Facilities Manager

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview: Seeking an experienced Assistant Facilities Manager to oversee Facilities operations for a prestigious technology client. The role involves managing facility operations, maintenance, and client relationships.

KEY RESPONSIBILITIES

• Site Facilities Coordination

  • Coordinate with landlord's maintenance team to implement building procedures and performance measures and ensure they are always maintained.

  • Coordinate with landlord's maintenance team to ensure all building maintenance requirements are met.

  • Propose innovative suggestions to reduce costs and improve operational standards.

  • Support space planning initiatives and management of small projects onsite.

  • Site attendance is required and to support emergencies onsite as and when required.

• Client/Stakeholder Management

  • Proactively engage stakeholders to ensure that on site client's expectations are met

  • Build and develop effective client / stakeholder relationships across multiple levels of the organisation

  • On-site key point of contact for Facilities in the client's premises

• Procurement and Finance Management

  • Ensure vendors are well-managed, delivering services on time and within budget

  • Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as JLL's best practice

  • Actively work to ensure that the site's financial operations are meeting or exceeding targets and control requirements including JLL's code of ethics.

  • Ensure financial processes are always followed.

  • Assists in end-to-end local finance processes including validating monthly accruals, purchase order creation and invoice submission.

• Health & Safety Management

  • Ensure the provision of a safe working environment

  • Ensure compliance with statutory regulations on fire, health and safety standards

  • Ensure escalation procedures and incident reporting procedures are implemented and in place

• General

  • Achieve Key Performance Indicators and Service Level Agreement targets.

  • Assist in preparation of monthly, quarterly reports to present to client.

  • Any other duties as assigned by APAC Regional Account Manager.

Ideal Experience

• Must have a bachelor's degree in Engineering, Business or other relevant field

• At least 3-4 years experience in Facilities Management.

• Knowledge of local occupational health and safety requirements

• Knowledge of critical facilities

• Knowledge of vendor management for specialized services

• Understands basic technical aspects of property management and building maintenance.

• Proven capacity to understand and interpret commercial contracts.

• Strong budget management and financial analysis skills.

Location:

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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