Assistant Manager, Contract Management

At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.

Sound like you Then read on.

About the Role

To work closely with the Senior Manager/Manager and support Contract Owners throughout the contract lifecycle by coordinating with stakeholders, managing risk and compliance processes, and ensuring accurate contract setup & execution in SAP Ariba, inclusive of vendor onboarding.

Key Responsibilities:

Contract Management Responsibilities

• Support Contract Owners in the risk management process, collaborate with relevant Risk Subject Matter Experts (SMEs) to obtain necessary clearances for vendor engagements, and manage the submission process through the Third-Party Management (TPM) system.
• Support vendor onboarding, due diligence, and qualification processes.
• Collaborate with legal, sourcing, finance, operational teams, suppliers along the processes.
• Maintain a centralized contract repository and ensure timely renewals, amendments, and terminations.
• Ensure contracts are accurately set up and maintained within SAP Ariba, in accordance with organizational standards and system requirements.
• Support and follow through the end-to-end Procure-to-Pay (P2P) process to ensure seamless contract execution, compliance, and timely vendor payments.
• Support Contract Owners in managing intra-company recharge processes by ensuring accurate allocation of vendor-related costs across business units, coordinating with finance team.
• Support Contract Owners in overseeing and tracking budget versus actual expenses to ensure cost control throughout the contract lifecycle.
• Act as the primary point of contact for contract-related inquiries and coordinate escalations to Contract Owners when appropriate.

Process Improvement & Automation

• Continuously assess the current contract management processes and identify areas for improvement.
• Collaborate with internal stakeholders (e.g. Sourcing, Legal, Finance, Outsourcing, IT) to propose and implement automation tools or system enhancements that drive efficiency and reduce manual effort.