The Role
The Assistant Manager, Corporate Secretariat, supports the Senior Manager and Head, of Corporate Secretariat in the effective and efficient delivery of day-to-day secretarial work across the Group.
Responsibilities:
Governance Support
- Provide basic advice on statutory responsibilities and requirements, governance matters, corporate structures, and key transactions, ensuring alignment with business objectives and smooth operation.
- Stay updated on regulatory changes and advising stakeholders on the impact.
Entity and Statutory Management, Compliance & Records
- Maintain statutory registers, minutes book and corporate records in compliance with governance regulations, ensuring compliance with all relevant statutory and regulatory obligations, including timely and accurate lodgement with authorities such as the Companies Commission of Malaysia.
- Maintain the statutory information in the e-library for information sharing on group-wide basis to ensure operation efficiency.
- Maintain and update the data under the secretarial software for data management for enhanced accuracy, real time maintenance of statutory information and compliance tracking.
Governance Disclosure & Reporting
- Support the compilation of information for regulatory or governance disclosure.
- Prepare and draft all mandatory disclosures and announcements and ensure its timeliness, accuracy and compliant with regulatory requirements.
- Draft key corporate governance documents, policies and reports that are aligned with listing requirement, relevant guidelines and regulatory requirements.
- Incorporate AI-powered regulatory monitoring tools to support proactive compliance and disclosure planning.
Board & Shareholder Administration
- Managing and coordination of Board and Board committees meetings.
- Prepare and draft the agendas and the necessary meeting papers, ensuring accurate documentation of meeting and timely circulation of papers including following up on action items.
- Prepare and draft resolutions for key matters, minutes, and governance reports in accordance with regulatory requirements.
- Utilise the board portal and AI tools for efficient document dissemination, including digital approvals, as well as minute-taking to streamline board administration processes.
Corporate Transactions
- Prepare, draft and review entity documentation to ensure compliance with regulatory requirements.
- Provide secretarial aspect support for the execution of large land deals, strategic partnerships, restructuring exercise, capital raising, and other corporate exercises.
- Liaise with legal, tax, finance and business/support unit teams to ensure alignment of governance documentation and for coordinated execution.
Digital Governance
- Implement digital board portals, data management and tracking tools to improve accuracy and responsiveness.
- Adopt technological solutions to enhance process efficiency and accuracy
Requirements:
Educational Background
- Minimum Bachelor's Degree in Corporate Administration, Finance, Accounting, Business Administration, Law, or a related field.
- Professional qualification (ICSA/MAICSA) is preferred.
- Company Secretarial Practicing Certificate/License is desirable.
Experience Requirements
- 5–8 years of relevant experience, preferably in a public listed company environment.
- Experience in property development industry would be a significant advantage.
- Strong knowledge of company secretarial practices, Companies Act 2016, Bursa Malaysia Securities Berhad's listing requirements and Malaysian Code on Corporate Governance.
- Experience in preparing and drafting statutory filings, announcements, resolutions and governance report as well as managing Board and shareholder meetings.
