Assistant Manager Human Resources (HR)
Location: Kuala Lumpur
Compensation: MYR 8,000 10,000 per month
Experience Required: 810 years
About the Role
Our client is seeking a highly capable and proactive Assistant Manager HR to manage the full spectrum of HR operations and employee lifecycle activities. This role is ideal for an HR professional who thrives in a dynamic environment, enjoys building structured processes, and is committed to creating a positive and engaging workplace culture.
You will play a key role in onboarding, employee relations, performance management, payroll coordination, HR compliance, and HRMS administration. The ideal candidate is detail-oriented, solution-focused, and comfortable working both independently and collaboratively across functions.
Key Responsibilities1. Induction & Orientation
- Develop, update, and deliver induction and orientation materials.
- Conduct onboarding sessions and ensure new employees transition smoothly into the organisation.
2. Onboarding Operations
- Coordinate with IT for account creation, email setup, and laptop requests.
- Manage all joining documentation, statutory forms, and personal file updates.
- Facilitate bank account setup, biometric enrolment, and employee code generation.
3. Attendance & Leave Management
- Maintain accurate leave, medical, and attendance records.
- Track absenteeism and collate monthly attendance and timesheets.
4. Payroll Coordination
- Prepare payroll input and liaise with the external payroll agency.
- Address payroll queries raised by employees or the payroll provider.
- Issue payslips, salary certificates, and other payroll-related documents.
5. Employee Engagement & Learning & Development
- Plan and execute engagement events (festivals, birthdays, internal activities).
- Coordinate training programs and maintain training records.
- Support initiatives that drive employee motivation and satisfaction.
6. Grievance Handling
- Serve as the first point of contact for employee concerns.
- Define escalation paths and ensure timely resolution of grievances.
7. Performance Management & Rewards
- Coordinate quarterly, mid-term, and annual performance reviews.
- Manage self-assessment rollouts, review discussions, and rating consolidation.
- Support the issuance and acceptance of increment & promotion letters.
- Manage the company's recognition and rewards program.
8. Policy Implementation & Compliance
- Ensure employees understand and adhere to company policies.
- Support HR compliance checks and policy updates as required.
9. Exit Management & Attrition Control
- Conduct stay/exit conversations and recommend retention strategies.
- Manage full and final settlements, deactivation of IT/biometric access, and collection of company property.
- Issue experience letters and ensure a seamless separation process.
10. HRMS Management
- Create and manage employee profiles on the HRMS.
- Update data throughout the employee lifecycle and deactivate accounts upon exit.
11. Reporting
- Prepare periodic HR reports (attrition, headcount, employee issues, engagement inputs, etc.).
- Provide data and insights to support leadership decisions.
Qualifications
- Master's degree in Human Resources or related field (preferred).
- 810 years of HR experience, preferably with exposure to HR operations, engagement, and compliance.
Key Competencies
- Strong verbal and written communication skills.
- Excellent attention to detail and commitment to meeting deadlines.
- Ability to work in a fast-paced, evolving environment.
- Proactive, positive attitude with strong problem-solving capability.
- Ability to work independently and collaboratively as part of a team.
