Job Description
Job Description: Assistant Manager Procurement
Location: Kuala Lumpur, Malaysia
Scope: Managing procurement operations for client sites across Malaysia and Singapore
Position Overview
The Assistant Manager Procurement will support procurement operations across client facilities in Malaysia and Singapore, ensuring efficient sourcing, vendor management, and cost optimization while maintaining compliance with corporate procurement policies and local regulations.
Key Responsibilities
Procurement Operations Management Support the development and execution of procurement strategies for client sites across both countries. Manage day-to-day procurement activities including sourcing, vendor selection, contract negotiation, and purchase order management, for regular facility management services and for minor projects. Ensure compliance with Shell's procurement policies and local regulatory requirements.
Vendor and Supplier Management Maintain and develop relationships with key suppliers and vendors across Malaysia and Singapore. Conduct supplier evaluations, performance reviews, and capability assessments. Manage vendor onboarding processes and maintain approved vendor databases for both markets.
Contract and Cost Management Assist in contract negotiations and ensure favorable terms and conditions. Monitor contract performance and compliance across all managed sites. Implement cost reduction initiatives and identify opportunities for procurement savings while maintaining quality standards.
Coordination Coordinate procurement activities both for Malaysian and Singaporean operations to leverage economies of scale. Ensure consistent procurement standards and practices across both countries while accommodating local market conditions and regulations.
Reporting and Analysis Prepare regular procurement reports, KPI dashboards, and spend analysis for management review. Track procurement metrics including cost savings, supplier performance, benchmarking, and contract compliance. Provide insights and recommendations for process improvements.
Required Qualifications
Education and Experience Bachelor's degree in Business, Supply Chain Management, Engineering, or related field. Minimum 5-7 years of procurement experience, preferably in facility management or related industries. Previous experience managing multi-country procurement operations preferred.
Technical Skills Proficiency in procurement software systems and ERP platforms. Strong analytical skills with advanced Excel capabilities. Knowledge of procurement best practices, contract law, and regulatory compliance in Malaysia and Singapore.
Core Competencies Strong negotiation and communication skills with ability to work effectively across cultures. Excellent project management capabilities with attention to detail. Strong in stakeholders relationship management.
Preferred Qualifications
Professional procurement certification (CIPS, CPSM, or equivalent). Experience with major procurement processes. Fluency in English required, and Bahasa Malaysia proficiency advantageous.
Reporting Structure: Reports to Regional Procurement Manager
This role offers the opportunity to work with a leading global company while managing procurement operations across two dynamic Southeast Asian markets.
