About the Role
The Assistant Manager: Projects & HSE role is responsible for supporting the execution of retail store development, fit-out, refurbishment, maintenance, and commercial projects while leading Health, Safety, and Hygiene (HSE) compliance across retail stores, corporate office, and warehouse operations in the region.
Support the end-to-end execution of new store openings, renovations, refurbishments, relocations, maintenance, and commercial projects, ensuring works are completed in line with approved drawings, specifications, timelines, and brand standards through effective site supervision and stakeholder coordination.
Responsibilities
- Cost Estimation, Financial Management & Cost Control: Prepare BoQs, cost estimates, progress claims, payment certifications, and final accounts while monitoring project budgets, cost control, and financial performance to ensure cost efficiency and profitability.
- Tendering & Procurement Management: Manage the tendering and procurement process, including preparation of tender documents, vendor sourcing, quotation evaluation, negotiation, and procurement of project materials/services to ensure quality, cost efficiency, and compliance with project requirements.
- Site Coordination & Stakeholder Management: Coordinate with sub-contractors, suppliers, consultants, landlords, and internal cross-functional teams to monitor project progress, resolve discrepancies, and ensure alignment on timelines, deliverables, and operational requirements.
- Health, Safety & Hygiene (HSE) Compliance Coordination: Coordinate and support HSE compliance across retail stores, corporate office, and warehouse operations by working closely with cross-functional teams, contractors, and stakeholders to resolve HSE concerns, ensure safety compliance, and drive timely closure of identified issues.
- Maintenance Management, Existing Retail Units: Coordinate preventive and corrective maintenance works across retail stores, corporate office, and warehouse facilities to ensure operational efficiency, timely issue resolution, and minimal business disruption.
- Documentation, Reporting & Compliance: Maintain accurate project documentation, reports, and records, including drawings, contracts, claims, and site updates, while ensuring timely reporting and proper documentation for governance, audit, and operational compliance.
- Other additional ad-hoc tasks as deemed necessary basis business requirements and not defined in this document may be included to meet operational requirements.
Job Location : Kuala Lumpur , Malaysia
Geogrpahy Responsibility : Malaysia & Indonesia.
Qualifications:
- Education: Bachelor's Degree in Construction Management, Quantity Surveying, Engineering, Architecture, Facilities Management, Occupational Safety & Health, Project Management, or related discipline.
- Experience: Minimum 8–9 years of relevant working experience in Retail Projects, Construction, Fit-Out, Facilities Maintenance, Quantity Surveying, or HSE coordination, preferably within a multi-site retail environment.
- Experience managing store fit-out, refurbishment, maintenance projects, contractor management, tendering, and cost estimation.
- Exposure to Malaysia and Indonesia retail / F&B industry will be an added advantage.
Required Skills:
- Technical Competencies: Strong understanding of retail stores / mall / f&b outlets construction, project execution, and maintenance management.
- Experience in BoQ preparation, cost estimation, tendering, and project financial management.
- Ability to interpret technical drawings, layouts, and specifications.
- Familiarity with project documentation and contractor/vendor management.
Preferred Skills:
- Experience managing store fit-out, refurbishment, maintenance projects, contractor management, tendering, and cost estimation.
- Exposure to Malaysia and Indonesia retail / f&b industry will be an added advantage.
