Location : Jalan Ampang, Kuala Lumpur
JOB RESPONSIBILITIES:
- Assist in coordinating preparation and signing of documentations including liaison with purchasers, solicitors and bankers.
- Assist in reviewing and verifying information in documentations to ensure that information such as details of property and selling price in agreements are accurate for signing.
- Follow-up for timely return of stamped agreements & co-ordinate with sales personnel for despatch to purchasers.
- Issuance of Letter of Undertaking to financiers & to ensure us in receipt of financiers undertaking.
- Maintain proper filing system for all documentations including agreements and correspondences with purchasers, solicitors and bankers.
- Prepare billings, reminders, receipts and collection of payments.
- Assist in the delivery of vacant possession; preparation of total area and calculation of outgoing charges & coordination with other relevant department.
- Maintain property management system and update all new sales and progress of sales to ensure information in system is always kept up to date and are accurate.
- Preparation for strata title submission (car park allocation listing & total area of units).
- Coordination with surveyor for the strata title submission.
- Preparation for transfer of titles to purchasers upon issuance of individual titles.
- Preparation of weekly reports including loan tracking reports.
- Prepare monthly summary on on-line survey or any other forms of survey.
- Gather and compile for review by Management purchasers feedback regarding company's products and services.
- Assist in sales and marketing activities.
- Ensure Agreements are accurate in contents, signed, stamped and ready for release to purchasers within 14 working days.
- Ensure all billings are prepared and ready for despatch within 1 working day of receipt of supporting certificates.
- Ensure reminders for payments on billings are sent out promptly.
- Ensure compliance of standard operating procedures by sales administration department to ensure consistency with corporate brand and image.
JOB REQUIREMENTS:
- Tertiary or professional qualification from recognized institutions.
- Degree/Diploma in Business Administration or related discipline.
- Good written and verbal communication – English and Bahasa Malaysia.
- Good computer knowledge – Microsoft Office applications.
- Proficient in housing developer system – namely WIZ.
- Familiar with Housing Act and contents of standard Sale & Purchase Agreement of both Schedule H and G, DMC and other legal terms.
- Knowledge of work flow for completion of sale and purchase agreements and loan documentations.
- At least 10 years of experience with property developers and minimum 3 years in Assistant Manager role.
- Experience in processing of formal agreements and loan documentations.
- Hands-on experience in the entire process of sales administration from preparation of agreements until delivery of vacant possession and transfer of titles for Schedule G & H.
- Presentation, negotiation and selling skills.
- Determination to strive for excellence.
- Innovative and results oriented.
- Able to work well with all levels of management and staff.
