About Valiram:
Valiram was established in 1935 in Kuala Lumpur, Malaysia, originally specializing in the textile trade. Today, Valiram is Southeast Asia's leading luxury goods and 360° retail specialist with presence in Malaysia, Singapore, Indonesia, Australia, New Zealand, Thailand, Hong Kong, Macau, Vietnam and the Philippines.
Operating more than 500 stores, a number which continues to grow, the group represents in excess of 200 brands across various categories, from fashion and accessories, timepieces and jewelry, perfume and cosmetics to confectionery and dining concepts.
Learn more about us at www.valiram.com
Position Summary:
This position requires the individual to protect the assets of the Group, namely Inventory and Account Receivable as well as to ensure that set processes are followed.
Key Success Metrics:
- Inventory Integrity and Reporting - monitoring of Redlines, Inventory Turn
- Stockloss Prevention - Implementation and adherence to inventory controls including stocktake planning, implementation and monitoring for the Group, Stock loss shrinkage.
- Inventory Productivity on 3PL and automation of inventory processes
- Receivable reports – daily cash collection and sales reconciliation and adhoc reporting such as void sales and bill cancellation
Key Responsibilities:
Inventory Integrity and Reporting
- Responsible for ensuring that inventory records for the Group are accurate at all times.
- Ensure stock adjustments are authorised and actioned within a timely manner. Verify count results submitted by all countries before proceeding with adjustment and to determine, where possible, if variance is caused by system, human error or actual stock loss/theft;
- Play a leading role when inventory integrity issues occur –Investigate and recommend corrective actions;
- Ensure testers and damages are reported and adjusted monthly.
- Monthly reviews of stock loss positions and stock obsolescence provisions for inclusion in the monthly Finance Pack.
- Identify and analyse inventory integrity issues – recommend and implement corrective actions;
Inventory Loss Prevention,
- Oversee stock take preparation, counts, investigate discrepancies and submit as per timeline;
- Key liaison person with external third party stock counters, in planning and coordination of counts
- Group Stock Take Plan must be proposed and agreed with brand/operation teams;
- Work with the retail team and Area Managers to manage inventory and minimize stock losses (within agreed level of tolerance per brand/product category)
- Ensuring inventory management policy and process compliance by operation, including stock receiving, adjustments and stock transfer.
- To train the Inventory Count Team to ensure team members have good understanding of the whole Inventory Count process and synchronised processes across different countries;
- Conduct random and ad hoc inventory audits;
Warehouse Productivity and 3PL
- Collaborate with the logistics coordinator and the relevant operation team to ensure store to store and store to warehouse transfers have been adjusted in the system;
- Ensure timely clearance of long-outstanding debit notes and delivery orders between WMS and M3 by the respective Warehouse and Merchandising teams.
- Monthly reviews of warehouse hold locations and ensure timely write-offs, disposal, and destruction exercises by the Warehouse team.
- Monthly review of WMS vs M3 stock on hand discrepancies and propose resolutions to clear them.
Account Receivable (AR) and cash reconciliation
- Lead and manage AR team, ensuring efficient and effective management of all aspects of accounts receivable operations.
- Oversee the end-to-end AR process, including invoicing, billing, and cash application to ensure accuracy and timeliness.
- Monitoring aging reports and daily cash collection on time.
- Adhoc reporting on exceptional such as void sales, bill cancellation and sales return to share with Brand GM and develop action plan.
- Review terminal deployment and merchant rates across acquirers and payment service providers.
- Spend time in store and with the retail teams and customers to understand and identify inventory critical issues to ensure alignment with tactics, strategies and solutions across the business;
- Identify opportunities for process automation, system enhancements or workflow improvements to enhance productivity and reduce manual effort.
- Foster strong governance and fraud prevention on retail cashiering.
Others
- Lead investigation and closure of both internal and external audit queries and ensure significant matters raised are addressed.
- Initiate system and module enhancements and automation initiatives, ensuring implementation within targeted timelines.
- Identify and address gaps in the standard operating procedures relevant to stock management, cash management, and accounts receivable processes, and ensure timely implementation of the required enhancements by the respective teams.
Key Requirements:
- Candidate must possess a Degree in Accounting & Finance / Professional qualification in ACCA, CIMA or equivalent.
- Minimum 15 years of experience in finance and accounting, preferably with experience in retail industry.
- Good Interpersonal & communication skill
- Strong business acumen
- Able to manage complex and competing priorities
- Analytical and business driven
- Pleasant and able to collaborate and work in team
- Fluent English, both in written and spoken. Knowledge of other language(s) is an added advantage.
