Job description
Purpose and contribution of job:
To support and process Accounts Payable finance activities and controls to ensure accurate and timely payments are made in compliance with group company policies, controls, regulations and service level agreements.
Accountabilities:
- Process supplier invoices to make accurate and timely payments, meeting our contractual requirements
- Create and run reports in line with key performance indicators to enable the monitoring of service levels, practices and controls
- Check invoices and payments to ensure they comply with company policy, controls and regulations
- Reconcile supplier statements to identify and resolve queries with suppliers in a timely manner
- Run payments through SAP to ensure accurate and timely payment is generated to correct supplier with no returns
- Prepare monthly vendor reconciliation for key critical suppliers, other vendors on rotation basis to ensure liabilities are duly taken up
- Support monthly, quarterly, and annual closing activities
- Ensure payable related balance sheet accounts are reconciled and documented according to internal audit standards
- Prepare monthly reports and support payable/expense account analysis
- Support direct manager in year-end audits or other statutory reporting requirement, as required
- Ensure adherence to internal control, established accounting policy & procedures and best practice in Clarks
- Assist in the production of financial month end reporting and verification of balances to identify any discrepancies, errors in process and to assist in resolving the issues
- Ensure proper documentation records keeping and retention
- Any other ad-hoc projects and tasks as assigned
Key Outputs/Results:
- Satisfy all stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls
- Clear accountability on book-keepings and all financial records/ reports
- Strong internal controls and processes
- Good internal audit results
- Minimum complaints from vendors and internal stakeholders
Essential Knowledge:
- Good command in English and one other Asian language
- Experienced in a shared service environment for an international company
- Ability to work in a culturally diverse environment
- Proven record in supporting A/P operations in multiple locations
Technical Skills:
- SAP
- Microsoft Office Suites
- Advanced MS Excel
Successful Experience:
- Min. 2 years of relevant work experience in a Finance shared service environment servicing countries in Asia Pacific
- Diploma in Accounting, Finance or equivalent
- Proven track record in meeting shared service centre's key performance indicators and metrics
- Ability to follow processes and use judgement within defined procedures
- Ability to navigate within ambiguity environment with high learning agility
- Able to work long hours during month end closings, or equivalent.
- Highly organised and ability to work within tight timeframes.
Competencies:
- Highly organised and ability to work within tight timeframes
- Satisfied stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls
- Demonstrate good book-keepings and all financial records/ reports
- Demonstrate strong knowledge in internal controls and processes.
- Customers focused.
About Clarks
Clarks, based in Somerset, England, has been at the forefront of innovative shoemaking since its foundation in 1825 when brothers James and Cyrus Clark made a slipper from sheepskin off-cuts. Sparking revolutions and defining generations, Clarks archive of over 22,000 pairs includes the inimitable Desert Boot and Wallabee and a ground-breaking combination of invention and craftsmanship remains at the heart of what the brand does now. Cutting-edge collaborations with cultural icons and KOLs, taking strides in social change, reimagining legendary silhouettes, and making shoes that move with the world ahead Clarks is never standing still.
