JOB SUMMARY
Assist Head of Finance Subunit in the planning sub-unit's strategies on achieving its key result area (KRA) and monitor the sub-unit's performance within alignment to the company's vision, mission, policies and objectives.
KEY DUTIES AND RESPONSIBILITIES
Account Payable Processing
- Check completeness and accuracy of invoice (Purchase Order / Direct Purchase / Work Order) from contractors / suppliers and docket voucher for contractors / suppliers / staff (petty cash voucher)
- Ensure all documents comply with the company's standard of procedures (SOP) requirements
- Ensure payment to contractors (Sales Force claim) is processed within 45 working days (as per payment term ageing)
- Monitor and ensure (petty cash, direct payment, ERP claim & utilities) are accurate, complete, within permitted limit and comply with the company's standard of procedures (SOP) & requirements
- Monitor payment process for third party claim
- Monitor ageing and report of payment through service procurement system (SP) comply with standard of procedures (SOP)
Budget Monitoring
- Prepare annual CAPEX & OPEX budget requirements & submission for management's approval, update proposed and approved budget in the TAMS system
- Monitor/control CAPEX & OPEX budget request and advice head of unit of availability of annual budget
- Prepare monthly OPEX variance report and submit within 3 days after month-end closing
- Prepare monthly utilization of electricity at the pumphouse and reservoir in Kuala Lumpur Region
- Monitor on purchased request & purchased order (PR & PO) open through TAMS system for monthly basis
General Reporting (Annual / Monthly)
- Prepare monthly unit's KPI performance report
- Checking monthly petty cash reimbursement report
- Perform reconciliation of expenses (TAMS system vs budget request & utilization)
- Prepare and ensure all expenses are accurately accrued (monthly / end-of-year)
Asset Disposal
- Checking and verified on new asset registration and disposed
- Prepare and checking on asset disposal report
Minimum Qualifications
- Bachelor of Accounting, Finance or Business Administration
- 3 years in Accounting Field
Knowledge
- SAP system
- Windows applications (Excel, Words, PowerPoints)
- Sales Force System
- TAMS System
- Service Procurement system (SP)
