JOB SUMMARY
To assist and provide support to Head of Unit or/and Person-in-charge (PIC) for execution all tasks in vehicles replacement program, CAPEX budget, prepare proposal paper for new contract/Framework Agreement and other special tasks given by Head of Fleet Services (HOS) & Head of Department (HOD). This includes to assist in managing, lead, plan, strategized and organize related to Project Management utilizing CAPEX and OPEX.
KEY DUTIES AND RESPONSIBILITIES
- To assist Head of Unit/PIC in paperwork preparation for vehicles replacement and additional program under CAPEX
- To assist Head of Unit/PIC in proposal paper for renewing or tendering new contract/framework agreement
- Task related to tendering process under CAPEX:
- To prepare Project Review Committee (PRC) paper for vehicles replacement/additional program or any other project under CAPEX budget
- To create Purchase Requisition (PR) in TAMS
- To prepare tender or quotation evaluation assessment and Tender Evaluation Committee (TEC) paperwork
- To prepare all documents related to tender process. i.e. Management Procurement Committee (MPC) and Board Procurement Committee (BPC)
- To organize a kick-off meeting with supplier/contractor
- To closed CAPEX contract or issue an extension of time certificate (if required)
- Task related to tendering process under new contract/framework agreement:
- To prepare Framework Agreement Proposal Form paper for any FA related to Fleet Services (e.g.: Service & Maintenance of vehicle, GPS installation & subscription, Jumbo Tanker rental, etc.)
- To prepare tender or quotation evaluation assessment and Tender Evaluation Committee (TEC) paperwork
- To prepare all documents related to tender process. i.e. Management Procurement Committee (MPC) and Board Procurement Committee (BPC)
- To organize a kickoff meeting with contractor and hand over the contract/framework agreement to Fleet Operation
- To closed contract/framework agreement or issue an extension of time certificate (if required)
- To monitor utilization of CAPEX expenses and report every month
- To handover awarded project to operations Team for monitoring of progress until delivery/completion
- To monitor project execution and completion with approved specification
- Task related to payment process under CAPEX & Project:
- To make Good's Received in TAMS
- To prepare on the documents related to payment process including Certificate of Completion of Services (CCS) and Final Account & Final Certificate (FAFC), cert-66, etc.
- To make an assessment on the performance of supplier or contractor for CAPEX project.
- To ensure the new vehicles purchased are updated in the Work and Asset Management (WAMS) database
- Provide support and assist to Fleet Services Section in case of any emergency response plan (ERP) required
- Any other special task as and when assigned by the Management/Superior
Minimum Qualification
- Degree in Automation / Mechanical / Statistics / Engineering or equivalent
- Minimum 1- 3 years of experience, preferably in operations environment. Fresh graduates may apply
Knowledge
- Knowledge in project proposal, data analysis, procurement, logistics, technical & project management
