Bid Coordinator

The bid coordinator:

Promotes bidding good practice to support firm-wide efforts to win and retain work from new and existing clients.

Contributes to the production of industry-leading materials according to buyer specifications.

Maintains document version control procedures and processes.

Analyses buyer/evaluator requirements and specifications in preparing and drafting materials.

Requires notable attention to detail and an ability to work under pressure and to demanding deadlines.

Adheres to and champions best practices in process at all stages

Scope of job:

Take ownership of the end-to-end bid process, overseeing all logistical and strategic aspects, from the go/no-go

decision to contract award

Contribute to planning, production and delivery of compliant, professionally produced proposals and

presentations within customer-defined timeframes, focussing on compliance, quality and risk management.

Comply with and endorse adherence to established bid processes and protocols throughout.

Champion best practices in document management and version control

Manage process and inputs from stakeholders, typically involving other bid team members, fee-earning

consultants and support functions, focusing on the timely delivery of compliant, compelling and client-focused

bids

Steer process and contributors in planning, preparing and submission, driving compliance, quality and risk

management

Adhere to quality standards in formatting and design

Produce initial draft from precedent content for review and input by others

Manage edits, iterations, and creation of graphics

Ensure adherence to branding guidelines and corporate visual identity

Proofreading and final production and compliance checks ahead of submission

Housekeeping of bid material and repurposing content for future use as defined by the process

Qualifications required:

Typically educated to degree level Accredited to APMP foundation level (or working towards

Experience required:

2+ years experience working in bids, marketing or business development, ideally in construction, consulting or

professional services

Excellent project management and organisational skills

Advanced user of Microsoft Word and PowerPoint; familiarity with Adobe Suite is preferred

Proficient user of SharePoint for collaboration, including version control and knowledge management

Technical competencies:

Delivery of compliant, professionally produced proposals within client-defined timeframes

Co-ordinate and review/edit proposal input from a variety of stakeholders

Maintain adherence to company branding and corporate visual identity

Strong written English language skills

Excellent attention to detail

Behavioural competencies:

Strong time management/prioritisation skills

Good networking skills

Excellent communication skills

Ability to multitask and manage several bids simultaneously

Flexible approach to workload and working hours

Comfortable working both independently and as part of a team