Job Description
Job Title: Bid Coordinator
Location of role: Malaysia
Role reports to: Regional Bid Manager based in UK
Full time
The Bid Coordinator:
- Promotes bidding good practice to support firm-wide efforts to win and retain work from new and existing clients.
- Contributes to the production of industry-leading materials according to buyer specifications.
- Maintains document version control procedures and processes.
- Analyses buyer/evaluator requirements and specifications in preparing and drafting materials.
- Requires notable attention to detail and an ability to work under pressure and to demanding deadlines.
- Adheres to and champions best practices in process at all stages
Scope of job:
- Monitor the central bids team inbox and distribute information to pre-defined recipients
- Manage and maintain client vendor databases, ensuring relevant information is updated and compliant
- Manage client portals, updating company information and responding to opportunities
- Take ownership of the end-to-end bid process, overseeing all logistical and strategic aspects, from the go/no-go decision to contract award
- Contribute to planning, production and delivery of compliant, professionally produced proposals and presentations within customer-defined timeframes, focusing on compliance, quality and risk management.
- Comply with and endorse adherence to established bid processes and protocols throughout.
- Champion best practices in document management and version control
- Manage process and inputs from stakeholders, typically involving other bid team members, fee-earning consultants and support functions, focusing on the timely delivery of compliant, compelling and client-focused bids
- Steer process and contributors in planning, preparing and submission, driving compliance, quality and risk management
- Adhere to quality standards in formatting and design
- Produce initial draft from precedent content for review and input by others
- Manage edits, iterations, and creation of graphics
- Ensure adherence to branding guidelines and corporate visual identity
- Proofreading and final production and compliance checks ahead of submission
- Housekeeping of bid material and repurposing content for future use as defined by the process
Qualifications required:
- Typically educated to degree level
- Accredited to APMP foundation level (or working towards
Experience required:
- 2+ years experience working in bids, marketing or business development, ideally in construction, consulting or professional services
- Excellent project management and organizational skills
- Advanced user of Microsoft Word and PowerPoint; familiarity with Adobe Suite is preferred
- Proficient user of SharePoint for collaboration, including version control and knowledge management
Technical competencies:
- Delivery of compliant, professionally produced proposals within client-defined timeframes
- Co-ordinate and review/edit proposal input from a variety of stakeholders
- Maintain adherence to company branding and corporate visual identity
- Strong written English language skills
- Excellent attention to detail
Behavioral competencies:
- Strong time management/prioritization skills
- Good networking skills
- Excellent communication skills
- Ability to multitask and manage several bids simultaneously
- Flexible approach to workload and working hours
- Comfortable working both independently and as part of a team
