Bid Executive

The bid executive works alongside the regional bid manager to promote bidding good practices to support company-

wide efforts to win and retain work from new and existing clients. This highly networked role requires an ability to work

under pressure and meet challenging deadlines. It involves multi-tasking effectively and demonstrating strong people

management and commercial acumen. He/she will:

Take ownership of the end-to-end bid process, overseeing all logistical and strategic aspects, from the go/no-go

decision to contract award

Contribute to the production of industry-leading materials

Maintain document version control procedures and processes

Analyse client/evaluator requirements and specifications in preparing and drafting materials

Adhere to and champion best practices in process at all stages

Scope of job:

Oversee delivery of compliant, professionally produced bids within client-defined timeframes

Manage process and inputs from stakeholders, typically involving other bid team members, fee-earning

consultants and support functions, focusing on timely delivery of compliant, compelling and client-focused bids

Steer process and contributors in planning, preparing and submission, driving compliance, quality and risk

management

Comply with and endorse adherence to established processes and protocols throughout

Champion best practices in document management and version control

Adhere to quality standards in formatting and design

Produce initial draft from precedent content for review and input by others

Manage edits, iterations and creation of graphics

Ensure adherence to the house style guide, branding guidelines and corporate visual identity

Proofread and check documents for compliance ahead of submission

Lead regular conference calls/meetings and undertake other duties in the absence of the regional bid manager

Qualifications required:

Typically educated to degree level

Accredited to APMP practitioner level (or working towards

Experience required:

7+ year's experience in managing complex bids, ideally in construction, consulting or professional services

Successful track record of winning and retaining work

Advanced user of Microsoft Word and PowerPoint; familiarity with Adobe Suite is preferred

Proficient user of SharePoint for collaboration, including version control and knowledge management

Technical competencies:

Ability to deliver compliant, professionally produced bids and associated materials within client-defined

timeframes

Ability to co-ordinate and review/edit input from a variety of stakeholders

Ability to maintain adherence to company house style, branding and corporate visual identity

Strong written English language skills

Excellent attention to detail

Excellent project management and organisational skills

High level of competence in Microsoft suites

Behavioural competencies:

Ability and confidence in communicating and influencing at a senior level

Strong time management/prioritisation skills

Excellent networking skills

Excellent communication skills

Ability to multitask and manage several bids simultaneously

Flexible approach to workload and working hours

Ability to work alone and as part of a team