Position: Brand Operations Executive – FMCG | Purchase Order, Vendor & Administration
Industry: FMCG
Working Duration: 6 months contract
Working Location: One Avenue, Petaling Jaya, 47800, Selangor
Working Day/Hours: Monday – Friday; Office Hour
Availability: Immediately
Benefits & Compensation: Basic up to RM4,000 (Based on experience + skills) + Transport Allowance (RM 150/month) + Meal Subsidy + Staff Purchase with statutory contribution + leave entitlement + medical insurance
Job Summary
The Brand Operations Executive role within the FMCG industry, supporting the day-to-day administrative and operational activities of the brand function. The role focuses on system updates, documentation, purchase orders, pricing preparation, product and code set-up, vendor coordination, shipment tracking and regulatory submissions. The successful candidate will work closely with internal teams and external stakeholders to ensure accurate system updates, smooth execution of brand-related processes and timely completion of operational deliverables.
Key Responsibilities
- Prepare and upload Sales Condition and follow through based on the relevant approval tier.
- Prepare and upload FDR and follow through based on the relevant approval tier.
- Manage PR Code Creations for Singapore and Tagging Code for Malaysia.
- Prepare PPM pricing for PM to upload.
- Manage TMY and BOM Code set-up and follow through.
- Raise Purchase Orders in the Malaysia market and follow up on approvals.
- Coordinate with vendors on quotations and invoices, including YFAP and GRIR-related processes.
- Raise Purchase Orders via Supplycart for rental requirements.
- Manage and respond to Accenture queries regarding the matching and management of the correct POs.
- Update Shopping Cart and PO Numbers in PPP.
- Submit and follow up on sampling and new launch registration information with regulatory teams.
- Process market returns.
- Manage, monitor and track shipments for PLV, VM and related materials, including monthly value updates to GR.
- Manage Sephora NIF submission and registration.
- Prepare materials and assets for ds.com.
- Coordinate with internal teams and external stakeholders to ensure accurate and timely completion of brand operational activities.
Job Requirements
- Diploma or Bachelor's Degree in Business Administration, Marketing, or a related field.
- Minimum 1–2 years of relevant experience in administration, coordination, brand operations, marketing operations, sales administration or a similar role.
- Experience in FMCG, retail, consumer goods or a related industry is preferred.
- Familiarity with Purchase Order processes, vendor coordination, quotations and invoices.
- Strong attention to detail with good follow-through on tasks.
- Able to manage multiple tasks and work within tight timelines.
- Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
- Good coordination and communication skills when working with internal teams and external stakeholders.
- Able to manage system updates, documentation and administrative processes accurately.
Nice to Have
- Experience using SAP, Supplycart or similar ERP/procurement platforms.
- Experience with product-code set-up, pricing preparation or system data maintenance.
- Experience supporting new product launches, sampling or product registration.
- Experience coordinating shipments, promotional materials, PLV or VM materials.
- Previous experience supporting a brand, marketing, commercial or FMCG function.
How to Apply:
Interested candidates are invited to submit their application via LinkedIn or email [Confidential Information] and [HIDDEN TEXT]. Please include Brand Admin Executive in the subject line.
