About the Role
Responsibilities
- Project Registration Coordination: Ensure all sales engineers accurately register their projects, check all registrations align with monthly reports, monitoring any pending or rejected registrations, and feedback to the Sales Planning team when issues appear.
- Consultant Analysis & Data Management: Keep all consultant information updated, analyze consultant performance and keep tracking consultant grading for team planning purposes.
- Data Access Control: Responsible as a key person for granting and managing access to all relevant data in the systems for HQ and branches.
- Reporting & Monthly Meeting Arrangement: Prepare and update all related document and materials for Consulting Sales & VRV Core team meeting, ensure everything is fully updated and ready before the monthly due date for smooth and effective meetings. Coordinate nationwide Consulting Sales & VRV Core monthly team meetings, includes scheduling and preparation. Arrange room arrangement for hotel booking, and food ordering for physical meeting quarterly to ensure all arrangements.
- Event & Activity Support: Support team events & activities from pre-event preparation, invitations to clients, compile and handle participant registrations, keep track and update registration progress, coordinate on-site registration, deal with venue booking process, and manage data access for all event related files.
- Administrative Support: Handling administration tasks for CS, VC, NA, AE & FE teams, such as monitor attendance records, uniform / gift distribution (T-shirt, lanyard, etc.), and any administrative needs to support day to day operations.
- Procurement & Payment: Follow up- Creating purchase orders for VRV and Project Sales team for any related events/activities, follow up on payment status, prepare for new vendor creation, and dealing with top management to get necessary approvals & assist with any related tasks to ensure all payments are completed, especially for event related expenses.
Qualifications
Degree in Business Admin / Marketing or any related discipline.
Able to communicate in English & Malay.
