Job Title: Product Buyer (Logistics & Warehouse Coordinator)
Type: Contract
Duration: 6 Months
Location: Petaling Jaya, Selangor
About the Company
This company is part of a global organisation specialising in industrial process instrumentation and measurement solutions. The business supports industries including oil and gas, chemicals, water and wastewater, energy, and power, providing products such as flow meters, level measurement devices, and analytical instrumentation systems. Operations in the Asia Pacific region include engineering, service, and project execution activities within a project-driven environment.
Key Responsibilities
- Act as the primary coordinator for procurement activities, ensuring alignment with the project procurement plan.
- Prepare bidder pre-qualification documents, maintain bidder lists, solicit bids, and perform commercial bid evaluations.
- Request, review, and analyze vendor quotations in collaboration with project/lead engineers and quality control teams.
- Negotiate favorable terms and conditions with suppliers while maintaining professional and ethical standards.
- Process purchase requisitions and purchase orders for materials and services in compliance with company policies, standards, and operational capabilities.
- Administer purchase orders by maintaining files, managing correspondence, and ensuring accurate documentation of all procurement activities.
- Track and monitor order status, maintaining proactive communication with vendors to ensure timely delivery of materials and services.
- Involve in warehouse in/outflow, logistic for SO
- Collaborate with cross-functional teams to resolve procurement-related issues and ensure smooth supply chain operations.
- Ensure all procurement activities comply with the company's QHSE policies and ISO 9001, ISO 14001 & ISO 45001 standards.
Detailed Responsibilities:
Purchase Order (PO) Management
- Prepare, create and issue Purchase Orders (POs) in accordance with approved purchase requisitions and company procedures.
- Ensure PO details, pricing, delivery terms and supplier information are accurate.
Import Shipment & Inland Transportation Coordination
- Coordinate incoming import shipments from overseas suppliers, including communication with freight forwarders and courier services.
- Arrange inland transportation and delivery of imported goods to clients within Malaysia.
- Monitor shipment status and ensure timely delivery to the required destination.
Logistics & Delivery Arrangement
- Arrange trucking services for deliveries from the office to clients throughout West Malaysia.
- Coordinate freight collection directly from factories/suppliers and arrange delivery to clients.
- Liaise with suppliers, transporters, freight forwarders and clients to ensure smooth delivery.
- Track delivery progress and resolve transportation or delivery issues when required.
ERP / ERPLN System Management
- Manage and update inbound and outbound shipping transactions in the ERP LN system.
- Ensure shipment, delivery and logistics records are accurately maintained and updated on a timely basis.
- Monitor system records against actual shipment and delivery status.
Office Purchase & Procurement
- Handle office-related purchases, including requesting quotations from suppliers.
- Conduct price comparisons and evaluate supplier quotations.
- Prepare and issue POs for approved office purchases.
- Coordinate with suppliers to ensure timely delivery of office supplies.
Office Inventory Management
- Monitor office consumable inventory levels and maintain adequate stock.
- Regularly replenish items such as tissue, shrink wrap, bubble wrap and other packaging/office supplies.
- Maintain basic inventory records and ensure critical supplies are available when required.
Warehouse management
- Ensure Goods in transit are properly stored, labelled and organized for easy identification and retrieval.
Key Requirements
- Bachelor's degree in Business, Supply Chain, Engineering, or a related field.
- Experience: 3–5 years as a Buyer, Product Buyer, or in procurement within a project-based or manufacturing environment.
- Strong negotiation, interpersonal, and communication skills.
- Proactive team player with strong organizational and analytical abilities.
- Proficiency in ERP systems (e.g., Infor ERP LN) and Microsoft Office applications.
- Fluent in English, both written and spoken.
- Good command of English & BM
Recruiter-in-charge:
Name: Rodney Chong
Email: [Confidential Information]
