About the Role
The position is to assist the Chief Operating Officer and AVP of Legal cum Company Secretary in facilitating all aspects of corporate secretarial functions and supporting the coordination of Board/ Shareholders and Corporate Governance matters and responsibilities.
Responsibilities:
Board of Directors / Shareholders / Company Secretarial
- Support the effective functioning of the Board.
- Provide counsel to the Board on governance matters.
- Facilitate effective information flows between the Board, Board committees and Senior Management Team (SMT).
- Keep confidential the affairs of the Company and its officers at all times.
- Assist in the preparation and distribution of notices and meeting papers for the Board, Board Committees and shareholders meetings within deadlines.
- Attend Board, Board Committees and shareholders meetings alongside the SMT and ensure minutes are recorded with the relevant feedback, dissenting views (if any) and comments of the respective stakeholders are incorporated to ensure the minutes of the meeting accurately reflect the discussions and decisions taken during the meetings.
- Obtain appropriate response and feedback to specific agenda items and matters arising from previous meetings and draft minutes.
- Liaise with the COO and AVP in relation to all aspects of corporate secretarial matters for MSIG Insurance and MSIG Berhad – e.g. coordinate the General Meetings, arrange for Directors Circular Resolutions, certification of statutory documents, and update and maintain all relevant statutory records.
- Facilitate the process and maintain proper records regarding the Board and relevant Board Committees on the following matters (including but not limited to): -
- i. Terms of Reference
- ii. Remuneration Policy
- iii. Annual Assessment of Effectiveness
- iv. Declaration of Compliance / Fit & Proper / Independence/ Conflict of Interest
- Facilitate the process in relation to changes in shareholders.
- Facilitate the process of appointment/ reappointment of the Chief Executive Officer, Directors, Appointed Actuary and External Auditor, and other related applications to Bank Negara Malaysia (BNM).
- Monitor and assist in any changes to the Company's Memorandum & Articles of Association.
- Maintain and file minutes of meetings in the minutes book within the stipulated time frame as per the legislation.
- Assist in liaising with law firms, external auditors and statutory authorities for various matters, as required from time to time.
- Assist in directors training programs.
- Assist in the preparation of the dividend list of shareholders & dividend warrants & subsequent dispatch to shareholders.
- Attend to all correspondence, requests, personal and telephone enquiries from shareholders, directors, the Company Secretary and other interested parties in connection with company secretarial matters.
Compliance with Statutory Requirements, Governance and Control
- Custody and control over the use of the Company's common seal.
- Custody and control over the issue of the Company's share certificates.
- Be an administrator of BNM Kijangnet (as approver) and Companies Commission of Malaysia (CCM) portals, including but not limited to SSM4U, MBRS, eBOS, etc. (as lodger).
- Oversee the preparation and filing of various statutory lodgment returns with the CCM and BNM.
- Filing maintains custody and control over the request of the said companies statutory documents/ records/ registers.
- Maintain central records of directors, Key Responsible Persons, statutory auditors details and legal entity structures.
- Monitor and assist in ensuring compliance with the Company's policies and procedures, Guidelines and Circulars issued by BNM and Persatuan Insurans Am Malaysia (PIAM), as well as requirements of the Financial Services Act 2013 (FSA 2013) and Companies Act 2016 (CA 2016) and any other relevant statutory and legal requirements in relation to Board / Shareholders matters.
- Provision of advisory services generally on secretarial and carrying out the instructions of the Board relating to statutory matters under the CA 2016.
- Assist in the compilation of HYCL (Half-Yearly Checklist), RTP (Risk Treatment Plan) and Disclosure Control for submission.
Revised Board Term of Reference (TOR)
- Review the existing Board TOR to incorporate with FSA 2013, CA 2016, BNM Guidelines, HQ Management Handbook, etc.
Qualifications
- Degree Holder, preferably in Laws or a professional qualification (preferably MAICSA).
- At least 7-10 years of working experience in either Secretarial or Corporate Affairs, preferably in the financial services industry.
- Good drafting and negotiation skills.
- Good communication skills, written and spoken.
- Good interpersonal and people management skills.
- Good planning and organisation skills.
- Influencing and networking.
- Able to work independently with strong interpersonal skills and sound decision-making and judgment.
- Mature thinking with an objective, independent view and delivering business results.
What We Offers:
- Medical
- Education Support
- Dental Vision
- Insurance Coverage
- Car and Housing Loan Interest Subsidy
- Hybrid Workplace (depends to nature of role)
- Birthday Leave
- Long Service Award
- Company Annual Dinner
- Sport Club
If you are passionate, motivated and ready for a new challenge, we'd love to welcome you. Submit your application today!
We appreciate your interest to join us. Your application is Kept In View if you do not hear from us within 14 days of submitting your application.
