Contract Enablement Senior Analyst Will Support, Enable And Operationalized Contracts In Contract Enablement For 3rd Party Suppliers And End-to-end Contract Management Life Cycle Review, Inclusive Of The Following Activities
- Contract Enablement
- Contract Validation
- Contract Close Out and Exit
- Stakeholder Engagement & Communication
Contract Enablement
- Support in validating, reviewing contracts and provide assurance by timely completing them in accordance with BP Procurement guidelines and policies.
- Perform contract quality compliance for contracts to mitigate risk and audit compliance before operationalizing in Ariba.
- Provide feedback to Procurement of any contractual ambiguities.
- Support in contract enabling, compilation, and ensure relevant appendices or exhibits are appended.
- Ensure contracts are signed and approved by BP's authorized personnel in line with the company's Limits of Authority and Power of Attorney policies.
Contract Creation
- Develop contract headers, contract workspace and contract compliance in ARIBA.
- Facilitate signature process for contracts, amendments and variations.
- Ensure storage and documentation of contract related documents in ARIBA.
- Support in facilitating transactional systems in accordance with the buying channel nominated.
- Operationalize contract within the appropriate systems.
- Ensure completes of P2P data before handing off for purchasing operations.
Contract Validation
- Amend contract headers, contract workspace and contract compliance in ARIBA.
- Monitor, analyze and ensure compliance to contracts.
- Ensure the appropriate changes or notices being affected are made within the appropriate systems.
- Handle amendments, notifications, change order, variation orders and terminations in a timely manner.
- Update the appropriate systems due to any change or amendments and connect with the impacted collaborators.
Contract Close Out and Exit
- Ensure contracts are accurately closed out and terminated in ARIBA.
- Archive documents to ensure legal compliance.
- Close transactional systems in accordance to the contract requirements.
- Analyze and share lessons learnt where required.
Stakeholder Engagement & Communication
- Work with various internal collaborators Category/Sourcing team, Procurement Operations, Supplier Enablement and Master Data Management team; and third party including BPO.
- Participate and contribute to discussions and meetings with various partners.
Others
- Support in the migration of company contracts from the legacy system into ARIBA.
Requirement
Experience:
- 8 years or more working experiences including Procurement and Supply chain.
- Must be able to work in UK Shift.
- Experienced of Source-to-Pay processes and systems.
- Experienced in ARIBA or other e-procurement tools and deployments of similar scope and scale.
- Extensive knowledge and application experience with contract terms and conditions.
- Knowledge of procurement contract operationalization, contract review and daily contract management.
- Experienced working with global and virtual teams.
Expertise
- Proficient and strong communication skills (both written & verbal) in English and Mandarin.
- Excellent analytical and problem-solving skills.
- Strong stakeholder management and influencing skills.
- Works independently and pro-active in resolving issues
- Role will require occasional hours outside of standard business hours to join calls with global/ overseas teams.
- Contractually and commercially risk adverse.
At bp, we provide the following environment and benefits to you:
- A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the demeanor of giving back to our environment are highly valued
- Possibility to join our social communities and networks
- Learning opportunities and other development opportunities to craft your career path
- Life and health insurance, medical care package
- And many other benefits!
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.
