Contract Executive

Position: Contract Executive

Location: Petaling Jaya
Employment Type: Permanent (Direct hire, not under agency)
Working Hours: Monday - Friday, 8:30 AM - 5:30 PM

Role Overview

The Contract Executive supports contract administration, claims management, and commercial coordination to ensure contractual compliance and effective risk control throughout project execution.

Key Responsibilities

Contract Administration

• Assist in drafting, reviewing, and administering construction contracts, subcontracts, and consultancy agreements

• Ensure contractual compliance with company policies, project requirements, and applicable laws

• Maintain accurate contract documentation, records, and correspondence

Claims & Variations

• Assist in preparing and evaluating variation orders, Extension of Time (EOT), and claims for loss and expense

• Monitor contractual notices and ensure timely submissions in accordance with contract conditions

• Support the assessment of subcontractor and supplier claims

Cost & Commercial Support

• Assist in monitoring cost implications, progress claims, and payment certifications

• Track contractual risks, liabilities, and potential disputes

• Support cost control initiatives and commercial reporting

Project Coordination

• Coordinate closely with project managers, engineers, quantity surveyors, and site teams

• Attend project meetings and provide contractual input when required

• Liaise with clients, consultants, subcontractors, and suppliers on contract-related matters

Compliance & Risk Management

• Identify contractual risks and escalate issues to management

• Monitor compliance with contractual timelines, milestones, and obligations

• Assist in dispute resolution processes, including mediation or adjudication support

Requirements & Qualifications

• Bachelor's Degree in Quantity Surveying, Construction Management, Engineering, or a related field

• 2-3 years of relevant experience in contract administration or commercial roles within the construction or engineering industry

• Experience with standard forms of contract is an added advantage

• Proficiency in Mandarin and/or Cantonese is preferred (to liaise with Chinese-speaking counterparts)

Skills & Competencies

• Strong understanding of construction contracts and contract administration procedures

• Good analytical, documentation, and negotiation skills

• Strong attention to detail and organizational skills

• Effective communication and coordination abilities

• Proficient in Microsoft Office and contract management systems