About the Role
Port of Tanjung Pelepas (PTP), Malaysia's leading transshipment hub, is looking for a motivated and detail-oriented professional to join our Project Integration Division as a Contract Executive.
This role plays a key part in supporting contract execution, tender preparation, and overall contract administration for large-scale infrastructure and engineering projects. You will work closely with Project Managers, Legal, Finance, Supply Chain, and external stakeholders to ensure all contractual matters are aligned, compliant, and effectively managed throughout the project lifecycle.
Role Overview
- Division: Project Integration
- Department: Project Integration
- Section: Contract
- Position Title: Contract Executive
- Reporting To: Head of Contract Section
- Direct Reports: N/A
- Location: Gelang Patah, Johor
This position supports the successful delivery of projects by ensuring contract execution and monitoring are handled professionally and in accordance with company and regulatory requirements.
Key Responsibilities
1. Contract Execution & Administration
- Assist in contract execution activities and monitor contract performance across projects.
- Support preparation of tender documents, contracts, and related project documentation.
- Maintain contract administration systems and ensure proper documentation throughout project phases.
2. Contract Management Support
- Provide support to Project Managers on contractual matters, including:
- Contract deliverables
- Variation orders
- Contractual compliance
- Assist in reviewing and enhancing contract provisions based on project requirements.
3. Budget & Cost Control
- Support alignment of contracts with approved project budgets and cash flows.
- Track project expenditures and assist in verifying contractor and consultant payments.
- Maintain reporting systems for forecasts, cost tracking, and financial monitoring.
4. Tendering & Procurement Support
- Assist in tender preparation, evaluation, and contract award processes.
- Ensure all contractual documentation complies with company policies and industry standards.
5. Stakeholder Coordination
- Work closely with internal departments such as Legal, Finance, and Supply Chain.
- Coordinate with external parties including contractors, consultants, and vendors.
- Ensure clear understanding of contract requirements among all stakeholders.
6. Risk & Compliance Management
- Identify potential contractual risks and support mitigation strategies.
- Ensure compliance with contractual obligations, statutory requirements, and company policies.
7. Reporting & Documentation
- Monitor contract progress and ensure timely reporting of project status.
- Support issuance of progress payments and documentation control.
- Maintain accurate and accessible contract records for audit and reference.
Qualifications & Experience
Education
- Bachelor's Degree in Quantity Surveying or equivalent discipline.
Experience
- Minimum 1–3 years of relevant working experience in contract management, construction, or project environment.
Skills & Competencies
- Good understanding of:
- Contract administration
- Cost control
- Pre- and post-contract processes
- Standard contract forms and procurement practices
- Strong communication skills in English and Bahasa Malaysia
- Proficient in Microsoft Office applications
- Good interpersonal skills with ability to work independently
- Organized, resourceful, and proactive
Core Competencies
- Project Integration & Coordination
- Budget Management & Cost Control
- Contract Management
- Risk Assessment & Compliance
- Stakeholder Management
- Data Analysis & Reporting
Why Join PTP
- Be part of Malaysia's premier international port
- Gain exposure to large-scale infrastructure and engineering projects
- Work in a dynamic, professional, and collaborative environment
- Opportunity to grow your career in contract and project management
