Contract Executive

Job Scope

A) Monthly Progress Claim (to Client) 

1. Monthly evaluation and verification of current work done progress at site.

2. Preparation and submission of monthly progress claims including variation order claims to client.

3. Site measurement and taking-off for variation order assessment and prepare for submission.

4. Preparation and submission of variation order quotation to client and follow-up to get approval/confirmation on price/rates.

5. Dealing with client for progress claims assessment and certification including Variation Orders.

B) Sub-Contractors

1. Monthly evaluation and verification of current work done progress at site jointly with Project/Site Team.

2. Preparation of monthly sub-contractor interim certificate and final accounts upon management approval.

3. Evaluation/verification of sub-contractor variation order quotation and preparation of sub-contractor variation order award upon management approval.

4. Liaison with sub-contractors and Project/Site Team to resolve any claims and certification issues/disputes.

C) Monitoring & Reports

1. Monthly reporting on summary of submission of main claims, certificates outstanding certification and payment to-date status.

2. Monthly reporting on the monitoring and tracking of financial and actual work progress with respect to the project planned schedule.

3. Preparation of project cash flow forecast and monthly tracking/monitoring of actual vs. forecast.

4. Monitoring and tracking of project budget and monthly reporting to management on status of committed cost vs. budget. 

D) Tender & Costing 

1. To prepare and submit competitive tender bids and quotation to Clients as selected and identified by Senior Management

a) Sourcing of quotation and liaison with suppliers and sub-contractors.

b) Costing and pricing preparation and obtain approval before filing of BQ.

c) Preparation and compilation of tender documents for submission.

d) Reviewing and compilation of tender documents, drawings, bill of quantities, specifications, technical schedule/data/schedule of rates, etc.

e) Liaison with client on tender/quotation submission, tender clarification and correspondence.

f) Ensure tender and quotation submission are submitted on time/meet deadline given.

g) Ensure tender document/correspondence are filed according to ISO procedures.

2. Upon successful award of tender, to prepare tender budget for management approval.

a) Handover and briefing to project implementation team on tender clarification, strategy and project details during tender stage up to award of project.

b) Handover and briefing to procurement team on suppliers and sub-contractor quotations and participate during supplier/sub-con evaluation, interview/clarification as and when required.

c) To assist on variation order identification, clarification and confirmation, V.O quotation preparation and submission to client and follow-up on approvals.

E) Procurement/Award of Sub-Contracts & Work Orders

1. Sourcing for sub-contractor quotation and prepare price comparison for selection of sub-contractor.

2. Preparation of sub-contractor evaluation and recommendation report to management for award.

• 3. Preparation of letter of award/sub-contractors c/w bills of quantity and all relevant documents and Work Orders.