Document Controller

Changing how we live today

to help secure our future.

Join us at Gentari to be part of this exciting, purposeful journey towards a cleaner energy future.

Gentarians are passionate about sustainability - our purpose is to solve the world's most pressing sustainable energy needs. Here at Gentari, we move differently. Teams seek out opportunities to work with one another to achieve shared goals and we trust our people with the freedom and autonomy in ways of working to spur innovative thinking and creativity. We aim to keep good people at the heart of what we do by ensuring that our people feel empowered to chart career paths alongside personal growth. Beyond the promise of an open and flexible work environment, we hope to make Gentari feel like a second home, a place where everyone is valued, and differences are celebrated.

The Document Controller is responsible for overseeing project documentation across the full project lifecycle, ensuring all records are managed accurately, efficiently, and on time. This role plays a key part in maintaining document integrity, traceability, and compliance with internal procedures, contractual obligations, and relevant industry standards.

Responsibilities:

• Establish and maintain an effective document control system for project documentation;
• Manage the receipt, registration, numbering, revision control, distribution, filing, and archiving of documents;
• Ensure documents are correctly labelled, version-controlled, and stored in accordance with Gentari procedures;
• Maintain document registers, master document lists, trackers, and logs;
• Track document review status (IFR, IFC, AFC, As-Built) and follow up on overdue submissions;
• Administer and maintain documentation within PEDMS (Project Engineering Document Management System);
• Maintain and update Site Tracker or equivalent system for site submissions and approvals;
• Coordinate with Project Managers, Engineers, HSSE, Commercial, and Procurement teams;
• Liaise with EPC contractors, consultants, and vendors on document submissions and approvals;
• Ensure confidentiality and security of sensitive project information;
• Support audits, handover, and project close-out documentation;
• Proactively identify opportunities to improve document control processes and workflows.

Requirements:

• Diploma/Certificate, or equivalent qualification in a relevant field;
• Minimum 2–5 years of experience in document control, preferably within construction, engineering, renewable energy, or other project-based environments;
• Hands-on experience with PEDMS or similar document management systems; familiarity with Aconex, SharePoint, SAP, or related platforms is an advantage;
• Proficient in Microsoft Office, particularly Excel;
• Strong attention to detail, with excellent organisational skills and the ability to manage high volumes of documentation accurately;
• Good communication and coordination skills, with the ability to work effectively across teams and stakeholders;
• Able to work independently in a fast-paced environment while supporting multiple concurrent projects;
• Familiarity with ISO 9001, QA/QC documentation requirements, or similar quality management standards is preferred;
• Exposure to utility-scale solar, commercial & industrial, infrastructure, or related projects will be an added advantage.

For talent pipelining purpose, due to the heavy traffic of CVs, only qualified candidates will be notified.

By applying, you agree that we may collect and process your personal information for employment purposes. Please review our privacy notice for details on how we handle your data. Click here for Gentari Privacy Notice.

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