Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 600 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few.
Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.
Job Summary
Is responsible for managing the documentation deliverables of a customer project or multiple projects (solution execution projects Cat.C/B/A).Manage documentation (send and collect feed-back, ensure full traceability of exchanges, populate DMS with accurate data),Support team on documentation preparation (check quality, conformity), Prepare documentation package (final doc), Ensure proper access and archiving, Proactively generate and ensure accuracy of reports Be a customer/supplier contact: Reporting and animation of meetings.
Essential Duties And Responsibilities
- Proactively collaborate with cross-functional teams worldwide, such as project
managers, engineers, client document controllers, and other stakeholders for effective document management.
- Responsible for on-time document preparation and submission (uploading and downloading) using internal document control system (GDR) & Client's document management system such as Aconex, E-room, E-doc, Wrench server, and EDMS, etc according to the client's requirement to the agreed submission date plus to ensure all requests for project document submission are addressed in an efficient and expedited manner.
- Responsible for keeping track of project documents Internal and External revision history and ensuring that the document revision changes are in line with the system and requirements.
- Assist Engineers in preparing comment resolution sheet CRS for each project document based on contractor and customer requirements.
- Assist project managers in preparing and compiling IDL/VDRL and final manual data books such as MRB, VDB, MDR according to customer specifications and arrange all hardcopy documentation, and dispatch these documents to customers and affiliates.
- Generates test documentation, manuals, certificates of compliance, and warranties as per project requirements.
- Liaise with translators to coordinate project translation of user manuals and other documents as required followed by creating purchase requisitions in SAP and managing PO issuance.
- Supports and guides new team members, especially novices on GUTOR documentation guidelines.
SECONDARY DUTIES
- Organize and maintain proper office filing and records system.
- Handle, monitor, and maintain inventory counts of project-related material such as customized binders, papers, and FAT binders when needed.
- Handle basic correspondence, documentation, and follow-up functions.
- Provides day-to-day administration support to the department and other adhoc matters
Gutor is an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
