Document Controller - KL, Malaysia

Thriving the CONVERGINT Way

Convergint is a leading global systems integrator dedicated to achieving service excellence. Our collaborative approach with partners and manufacturers enables us to provide a wide array of solutions to enterprise customers. What sets us apart is our unique culture, which is shaped by our unwavering commitment to our Values and Beliefs. This culture drives us to become the premier service provider for our valued customers, solidifying our position in the industry.

Main Responsibilities:

• Complete project administration tasks on time according to a predetermined schedule.
• Support project management in managing projects from start to finish.
• Manage schedules and prepare for project meetings and make Minutes of Meetings
• Manage project documentation and ensure that all project-related documents are neatly stored and available to all related parties.
• Prepare project reports and update project management regularly on project progress.
• Monitor the project schedule and ensure that all stages of the project run according to a predetermined schedule.
• Assist project management in compiling and overseeing project budgets, as well as ensuring that all project expenditures are in accordance with the budget.
• Ensuring data collection of all project risks has been identified and handled appropriately.
• Ensure complete and up-to-date project documentation.
• Complete administrative tasks related to the project, including ensuring that all invoices and payments have been processed properly.
• Maintain effective communication with all members of the project team and relevant stakeholders.
• Perform other tasks related to project management as needed.

Requirements:

• Good knowledge of project management principles and project management methodologies.
• Have strong organizational skills, can manage time well, and can handle multiple tasks at once.
• Ability to solve problems and overcome obstacles associated with project management.
• Able to work independently as well as in a team consisting of project team members, management, and stakeholders.
• Ability to manage project budgets and related expenses.
• Mastery of MS Office skills, including Excel, Word, and PowerPoint, point plus if familiar with MS project and plan grid.
• Ability to pay close attention to detail and be able to ensure that all project documents and reports have been properly collected and processed.
• Manage and organize project data properly and regularly.
• Maintain high levels of confidentiality and trust.
• Manage project inventory.
• Point plus if familiar with security system.

Interested candidates may send your updated resume indicating reasons for leaving, last drawn salary, expected salary and date of availability.

We thank all applicants for your interest and regret to inform that only shortlisted candidates will be notified.