Event Administrator

Build Your Career with Triton!

At Triton, we're where passion meets purpose. Our values — Passion, Integrity, and Mastery — are more than words; they drive everything we do. We're relentless in our pursuit of excellence, always innovating and pushing boundaries to create extraordinary events. Join our world class team, and you'll work in a dynamic, collaborative environment that encourages you to think big and grow. You'll be surrounded by like-minded professionals, where your ideas are heard, and your hard work is recognized. We believe in rewarding dedication with competitive compensation and real opportunities for advancement. Are you ready to make an impact

Join Triton and be part of something exceptional. Your future starts here!

JOB PURPOSE

Triton Poker is seeking a highly organized and results-driven Event Admin to lead the planning and execution of our world-class festivals. This role requires to be detail oriented, with experience in event management support. The successful candidate will thrive in both structured office-based preparation and potential event travels.

The Event Administrator supports the Event Operations team in delivering Triton events by handling coordination, documentation, and administrative tasks across pre-event planning, on-site execution, and post-event follow-up. This role ensures operational processes run smoothly and information is accurately managed.

KEY RESPONSIBILITY

1. Event Planning & Coordination

• Support preparation of event timelines, checklists, and operational documents.
• Assist in coordinating with vendors, venues, and internal departments.
• Track task progress and follow up on outstanding items.

2. Documentation & Admin Support

• Maintain accurate records of budgets, quotations, invoices, and approvals.
• Organize and update operational files (Google Drive / Notion / internal systems).
• Prepare meeting notes and track action items.

3. Logistics & Inventory

• Support coordination of event equipment, shipments, and inventory tracking.
• Assist in packing lists, delivery schedules, and warehouse coordination.
• Ensure materials are accounted for pre- and post-event.

4. On-site Event Support

• Provide administrative and coordination support during live events.
• Assist with registration setup, staff coordination, and operational tasks.
• Support issue tracking and communication between teams.

5. Post-Event & Reporting

• Assist in collecting data for post-event reports and reconciliations.
• Track expenses and support petty cash documentation.
• Support post-event reviews and documentation updates.

JOB REQUIREMENTS:

• 1–3 years experience in events, operations, or admin support.
• Strong organizational and coordination skills.
• Detail-oriented with ability to manage multiple tasks.
• Proficient in Microsoft Office / Google Workspace.
• Able to work under pressure and adapt in fast-paced environments.
• Willing to travel and work flexible hours during events.

Preferred:

• Experience in live events, hospitality, or entertainment industry.
• Familiarity with inventory/logistics coordination.
• Experience supporting large-scale or international events.

What Success Looks Like:

• Tasks are completed accurately and on time.
• Information is well-organized and easily accessible.
• Minimal follow-ups required from managers.
• Strong support to the Event Ops team during live events.