Responsibilities
- Responsible for coordinating examination schedules, venues, seating arrangements, and invigilator assignments.
- Manage student examination registration and maintain accurate candidate records.
- Prepare, distribute, and control examination materials including question papers, answer booklets, and attendance lists.
- Ensure confidentiality and secure handling of all examination documents and materials.
- Liaise with academic departments and lecturers to collect exam papers and ensure compliance with required formats and deadlines.
- Coordinate and brief invigilators while monitoring examinations to ensure rules and procedures are followed.
- Collect examination scripts and assist in compiling, verifying, and processing examination results.
- Handle and coordinate the Examination Board Meetings.
- Maintain accurate examination records and student academic data.
- Ensure examinations follow institutional policies, procedures, and quality assurance requirements.
- Process and keep record of examination results, transcripts and certificates.
- Prepare examination reports, statistics, and documentation for management.
- Respond to student enquiries regarding examination schedules, procedures, and results.
- Assist in arranging special examination accommodations when required.
Requirements
- Bachelor's degree in Education, Business Administration, Management, or a related field.
- Previous experience in examination administration, academic administration, or a related administrative role is an advantage.
- Strong organizational and time management skills to handle multiple examination tasks and deadlines.
- High level of accuracy and attention to detail when managing examination records and documentation.
- Ability to maintain strict confidentiality and integrity of examination materials and information.
- Good communication and interpersonal skills to coordinate with academic staff, invigilators, and students.
- Proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.
- Ability to work independently as well as part of a team.
- Strong problem-solving skills and ability to handle examination issues or irregularities.
- Ability to work under pressure, especially during examination periods.
- Good administrative and documentation management skills.
Position
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