JOB PURPOSE

The Executive - Payable is responsible to provide administrative support to the department by ensuring accurate and timely payments of all expenses to vendors and suppliers and staff as well as effective implementation and execution of the Accounts Payable functions.

KEY RESULT AREAS / RESPONSIBILITIES

• To sort out invoices/PO received
• To check that the invoices are properly recorded in the accounting system in accordance with the chart of accounts, with appropriate and complete descriptions.
• Check invoices, receipts, Debit/credit notes, purchase orders for accuracy and appropriateness of payment
• Perform 3-way match to ensure that supplier invoices are supported by Delivery Order, and Purchase Order before preparing payment
• Respond proactively and promptly to queries from suppliers or other stakeholders on billing and payment and refer, when necessary, to the appropriate persons for further action
• Prepare payment for suppliers and miscellaneous payments by cheque, telegraphic transfer and GIRO/Rentas, distribute/follow up for authorized cheque signatures and distribute/mail on timely basis
• Ensure that all invoices, payment vouchers and other records are properly indexed and filed, maintain these files safely, correctly and clearly labelled (whether hard copy or softcopy)
• Run bank reports on monthly basis for uncleared cheques and to claim back uncleared cheques and to reissue to suppliers where applicable
• Keep records of incoming and outgoing payments and to maintain accurate and complete accounting files and records
• Assist in analysing internal processes, recommend and implement procedural or policy changes to improve operations
• Communicate proactively with superior and other colleagues of any concerns or potential issues
• Undertake any other duties that may be assigned from time to time