Executive Administration

1. Administration

• Record and manage incoming and outgoing correspondences (e.g., letters, faxes, couriers, etc.) and ensure timely distribution to recipients.
• Maintain adequate stock of pantry items and stationery.
• Organize and maintain proper HR and administrative filing systems.
• Manage the reception counter (e.g. attend to visitors, handle incoming calls, and respond to general inquiries.
• Assist in scheduling and coordinating meetings, appointments, and travel arrangements.
• Support onboarding activities for new employees (e.g. preparing ID/access cards, onboarding kits).
• Take and document photos during company events, training sessions, or visits for internal updates and reporting purposes.

2. Logistics

• Arrange courier services, deliveries, and other logistics matters.
• Deliver or collect documents/items to and from project sites when required.
• Update and monitor company car listings and movements.
• Assist in monitoring vehicle service and maintenance schedules.
• Able to drive when required for official errands or delivery of documents.

3. Others

• Assist in monitoring CCTV, alarm, and door access systems (e.g., monthly backup, warranty records, and routine checks).
• Coordinate maintenance and repair of office equipment and facilities.
• Handle travel bookings, accommodation, and meeting room arrangements.
• Perform other duties as assigned by the immediate superior.

Requirement:

• Possess a valid motorcycle and car driving license (B2 & D).
• Minimum SPM qualification. Fresh Graduate in Certificate/Diploma/Degree in Business Administration are encouraged to apply.
• Proficient in Microsoft Office.
• Proactive and willing to learn in fast paced environment.
• Able to communicate in Bahasa Melayu and English.
• Willingness to travel to project sites as required.