The primary purpose of this position is to assist in managing day-to-day operational activities, facility maintenance and administrative workflows to ensure a smooth, productive work environment plus other task that the Management believes are within the abilities of the job jolder that fit with the Company's strategies as circumstances dictate.
Job Description:
- Oversee general office maintenance including office equipment, furniture, and lightings to ensure all are in working condition always.
- Upkeep the general office area in ensuring a clean, safe, healthy, and sustainable place to work.
- Prepare and maintain routine reports for e-file, audit where required to
- Process, check and maintain invoices records (utilities, telco, copiers)
- Manage couriers and deliveries.
- Negotiate purchase or rental of office equipment (water dispenser, pest control, carpet cleaning, etc) and fittings (other than IT related)
- Source and research vendors for either procurement or contract renewal purposes (office supplies, printing, catering, air-cond, maintenance and/or repairs, etc)
- Maintain an adequate supply of office supplies, F&B and sundries.
- Evaluate Admin vendors periodically to improve overall cost and service.
- Support Team Lead in the coordination and distribution of novelty items.
- Disseminate general information received from building or parking management to the employees.
- Supervise the work of the outsourced Cleaner.
- Manage mails and filing support.
- Respond to email enquiries
- Coordinate, plan, work with Team Lead and HR on internal office events or activities - including preparation in receiving visitors, recurring daily/weekly/monthly meal plan for breakfast, townhall, etc.
- Work with HR on any onboarding and offboarding process e.g. how to operate the office equipment, handovers, stationeries, lockers, etc.
- Welcoming guests, announcing their arrival, and ensuring they are comfortable while waiting.
- Maintaining office security by following guest check-in procedures and issuing visitor access cards.
Skills / Requirements:
- Good interpersonal, communication, planning and organizational skills.
- Proficient in written and spoken English and Google applications.
- Able to multi-skill and deliver ad-hoc tasks.
- Analytical
- Team Player
- Resourceful
- Proactive
Qualification:
Diploma / Degree (Business Management / Business Admin / Hospitality) or an equivalent combination of education, training, and experience (minimum 2 years)
Perks and benefits
- Medical Outpatient
- Insurance coverage
- Dental / Optical
- Transport allowance
- Performance Bonus
- Open culture
- Engagement Activities
