Company Description Virtual Dream Team partners with business owners and their teams to create sustainable freedom in their work and personal lives. The organization focuses on helping clients grow and contribute without sacrificing family, fulfillment, or peace of mind. By providing high-quality remote support, Virtual Dream Team enables businesses to operate more efficiently and effectively. Team members are encouraged to thrive in a flexible, values-driven environment that emphasizes balance, reliability, and long-term success.
Role Description The Executive Assistant / Bookkeeper role is a full-time remote position focused on providing high-level administrative and financial support to business leaders. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating communications, and organizing digital files and documentation. The role also involves handling expense reports, tracking invoices, assisting with basic bookkeeping tasks, and maintaining accurate records. The Executive Assistant / Bookkeeper will communicate regularly with executives, clients, and team members, ensuring timely follow-up, professional correspondence, and efficient workflow. This role requires proactive problem-solving, attention to detail, and the ability to prioritize multiple tasks in a remote environment.
Qualifications
- Strong Executive Administrative Assistance and Executive Support skills for managing calendars, meetings, and executive communications.
- Experience with Expense Reports and basic bookkeeping, including tracking expenses, invoices, and financial records.
- Effective Communication skills, both written and verbal, for interacting with executives, clients, and team members.
- Proficient Administrative Assistance skills for organizing documents, managing digital tools, and supporting daily operations.
- Comfort working in a fully remote environment, with reliable internet access and the ability to manage time independently.
- Proficiency with office productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, project management platforms).
- High level of integrity, confidentiality, and professionalism in handling sensitive information.
- Previous experience supporting small businesses or entrepreneurs is beneficial; bookkeeping or accounting coursework or certification is a plus.
