Company Overview
Voxel Resonance Films is a next-generation film content aggregator, financier, and producer, designed to address gaps within the traditional Hollywood studio system and streaming platforms. With a focus on high-quality, commercial theatrical films, our initial target markets include the Malaysian-Southeast Asian region, the Japanese-Korean-Chinese film markets, and the US-UK independent film scene. Leveraging exclusive access to highly-prized intellectual properties (IPs) across Asia and beyond, Voxel Resonance Films is committed to producing world-class content through strategic partnerships, development of original IPs, and a highly scalable business model.
Key Responsibilities
Executive Assistance
- Provide high-level administrative support to the CEO and board management team.
- Manage schedules, coordinate meetings internally & externally, and handle correspondence (emails, phone calls, etc.) for executives.
- Organize travel logistics and accommodations for international business trips, film festivals, and client meetings.
- Prepare reports, presentations, and internal communications related to ongoing film projects and business operations.
- Maintain efficient filing systems, both physical and digital, ensuring smooth access to key documents.
- Facilitate communications between Voxel Resonance Films and production partners, both domestically and internationally.
- Occasionally assist in acting as a point of contact for external clients, talent agencies, distributors, and partners, ensuring smooth communication and fostering strong, long-term relationships.
- Possibly attending industry events, film festivals, and conferences, representing the company and building a network of contacts within the global film industry where and when necessary.
- Assist the CEO and key stakeholders with personal assistance tasks as needed, including managing personal schedules, appointments, and correspondence.
Operations & Office Management
- Assist in overseeing day-to-day operations of the company alongside ensuring efficiency and smooth workflow.
- Manage office supplies, equipment, and facilities to ensure the team has the necessary resources to perform their work effectively.
- Coordinate with external vendors and service providers for office-related needs (e.g., maintenance, supplies, utilities).
Strategic Efficiency & Systems Development
- Design and implement streamlined systems, workflows, and tools to enhance the productivity and efficiency of the CEO and executive team.
- Work independently to identify bottlenecks, anticipate operational needs, and proactively drive initiatives that improve executive performance and decision-making.
- Take ownership of organizational improvements that enable the leadership team to operate at their highest potential, acting as a force multiplier across departments.
Skills:
- Exceptional organizational skills and the ability to manage multiple projects simultaneously.
- Strong written and verbal communication skills, with the ability to effectively interact with clients, film producers, and senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and DropBox
- Familiarity with project management tools - advantageous to have ClickUp experience
- Proactive and able to take initiative, often with minimal supervision.
Desired Traits:
- Strong passion for film and entertainment, with a deep understanding of the cultural and market nuances in the regions of Southeast Asia, Japan, Korea and the Western film industries.
- Be the calm eye in the creative hurricane surrounding you.
- Desire and hunger to learn and grow within the company.
- A positive Bring it on! I got this! anytime anywhere! attitude.
- High level of discretion, professionalism, and maturity when handling confidential matters.
- Flexibility and adaptability to meet the changing needs of the business.
Opportunities:
- To move into higher executive roles within the company, with mentorship and support to develop new skills for the appropriate candidate.
- Access to high-profile film projects, opportunity to network with industry leaders, and direct involvement in creative production activities.
- Candidate will be working with business associates and project partners based in Japan, USA (Hollywood), Middle East and Europe.
Budget: RM 3000-4000 (Open depending on experience)
