Your Key Responsibilities
Your responsibilities include, but not limited to:
- Serve as the primary point of contact and gatekeeper for the Asia Cluster Head, AC LT Members, and the Country Head (MY/SG), ensuring leadership time is prioritized effectively and stakeholder access is managed smoothly.
- Plan and coordinate leadership and governance meetings, including AC & MYSG LT meetings, Management Business Reviews, and Singapore office events. Handle scheduling, logistics, preread preparation, documentation, and accurate minutes with clear follow-up actions.
- Provide comprehensive executive and administrative support, including calendar and inbox management, drafting correspondence, arranging complex domestic and international travel, processing detailed expense reports, coordinating internal/external meetings, and supporting preparation of highquality presentations and documents.
- Handle sensitive and confidential information with absolute discretion, ensuring strict adherence to relevant company policies such as Data Privacy, Code of Conduct, Records Management, T&E, and Procurement.
- Track, monitor, and follow up on assigned projects and action items, ensuring deadlines are met and providing timely updates to leadership and relevant stakeholders.
- Act as an internal communications liaison for Malaysia and Singapore, supporting leadership in cascading information, preparing internal messages, and ensuring alignment across teams.
- Serve as the Health, Safety, and Environment (HSE) Officer for Malaysia and Singapore, coordinating mandatory HSE activities, trainings, compliance checks, and documentation to maintain a safe and compliant workplace.
- Drive efficiency and continuous improvement by reviewing administrative processes, identifying opportunities for streamlining, and supporting smoother coordination across the Asia Cluster and MY/SG teams.
Essential Requirements
What you'll bring to the role:
- 5+ years of Executive Assistant or senior administrative experience, ideally supporting senior cluster or country leaders within a multinational, matrixed organization.
- Strong crossborder coordination experience, including working across Asia time zones and supporting multiple executives simultaneously.
- Proven ability to manage highly confidential information with absolute discretion, sound judgment, diplomacy, and professional maturity.
- Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint/OneDrive; experience with Concur or similar travel/expense management systems is an advantage.
- Excellent written and verbal communication skills in English, with proficiency in Malay and/or Mandarin considered an added advantage.
- Bachelor's degree preferred in Business, Communications, or a related field; equivalent professional experience will also be considered.
Why Sandoz
Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!
With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.
Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported!
Join us!
Commitment To Diversity & Inclusion
We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
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