Company Description
BenchX Capital is a private firm specializing in strategy, structuring, investment, and market intelligence. We provide tailored advisory services to founders, corporations, and investors focusing on capital strategy, transaction structuring, and private market investments. Supported by disciplined analysis and industry insights, we deliver data-driven and impactful solutions. Our commitment to excellence and innovation enables us to empower decision-makers in a fast-changing financial landscape.
Role Description
We are seeking a highly organised and execution-driven Executive Assistant / Secretary to work directly with senior management on capital, investment, and project-related matters. This role is suited for someone who is proactive, detail-oriented, and comfortable supporting fast-moving business and deal workflows.
This is a hands-on role focused on meeting coordination, follow-ups, documentation, and execution support.
Key Responsibilities
- Coordinate meetings, calendars, and business arrangements with clients, investors, banks, and partners
- Attend meetings to take notes, track action items, and ensure follow-through
- Track deal and client progress from pitch to agreement execution
- Follow up with clients and counterparties to drive timely responses and decisions
- Prepare, send, and manage agreements using approved templates
- Coordinate agreement feedback between clients and legal advisors
- Track claims and expenses, prepare claim forms, and liaise with finance
- Maintain organised records, trackers, and documentation across all matters
Requirements
- Diploma or Degree in Business, Finance, Administration, or related fields
- 13 years experience in executive support, project coordination, or similar roles
- Strong organisational skills with high attention to detail
- Comfortable dealing with senior stakeholders and external parties
- Strong written and verbal communication skills (English required; Mandarin a plus)
- Proficient in Microsoft Office / Google Workspace
- Able to work independently, prioritise tasks, and execute under deadlines
What You'll Gain
- Direct exposure to investment, capital, and deal execution work
- Hands-on experience supporting real transactions and senior management
- Strong execution, coordination, and documentation skillset in a lean environment
