About the Role
Our client is looking for an experienced EA to provide executive support to the General Manager while coordinating strategic initiatives, projects, vendor management, and day-to-day business operations. The ideal candidate is highly organised, proactive, and comfortable coordinating across different teams and external stakeholders.
Key Responsibilities
- Provide administrative and secretarial support to the General Manager
- Manage calendars, meetings, appointments, travel arrangements and correspondence
- Coordinate strategic projects, monitor timelines and follow up on deliverables
- Assist with business cases, feasibility studies, presentations and management reports
- Liaise with internal departments to gather project updates and business data
- Source and coordinate with vendors, including quotations, price comparisons and negotiations
- Prepare reports, dashboards, presentations and meeting minutes
- Support procurement, contracts, documentation and other administrative requirements
Requirements
- Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies or a related discipline
- Minimum 1 year of experience as a Personal Assistant, Executive Assistant, Administrative Executive, or similar role supporting senior management. Open to fresh grads.
- Able to communicate effectively in Mandarin, English, and Bahasa Malaysia
- Strong organisational, planning and multitasking abilities
- Strong stakeholder management and communication skills
- Proficient in Microsoft Office applications
- Experience in vendor sourcing, coordination or procurement support is an advantage
- Able to work independently, prioritise multiple tasks and meet deadlines
- High level of integrity and discretion when handling confidential information
