Executive Assistant to Executive Director

Role Overview

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support the Executive Director, who oversees Rurutiki's Shared Services team (Creative, Customer Engagement, Social Commerce, IT & Data Strategy).

This is a high-trust role that requires exceptional coordination skills, business acumen, and the ability to engage with senior leaders and cross-functional teams confidently.The Executive Assistant will liaise with internal teams and external partners, maintain confidentiality of sensitive information, and help streamline workflows and priorities for the Executive Director. The role may also include assisting with project coordination, monitoring deadlines, and supporting ad hoc tasks to enable effective leadership and decision-making.

The Executive Assistant to the Executive Director is a full-time, on-site role based in Puncak Alam.

Job Descriptions

• Act as the first point of contact and liaison between the Executive Director and HODs, team leads, external stakeholders, and vendors.
• Represent the Executive Director in internal meetings when necessary, ensuring accurate communication and follow-ups.
• Coordinate strategic initiatives and monitor deliverables across all HODs/Shared Services functions.
• Manage internal calendars, workflows, and cross-functional timelines with agility and precision.
• Prepare professional-grade PowerPoint decks for leadership meetings, company town halls, and partner briefings.
• Maintain and update performance trackers, dashboards, and reports using Excel and/or Google Sheets.
• Schedule, organize, and take minutes in leadership meetings, ensuring follow-through on action items.
• Draft internal communication, reports, and executive memos with clarity and professionalism.
• Assist in tracking strategic initiatives, OKRs, and projects that cut across departments.
• Create templates, SOPs, or systems to streamline recurring workflows and reporting.