Executive Assistant to General Manager

About This Role

We are seeking a highly organised, responsible, and proactive Executive Assistant to work directly with the General Manager across multiple business units including:

• Safety Audit & Training Services
• Hospitality
• Commercial & Marketing
• Finance & Administration

The successful candidate will act as a coordination and execution support partner to leadership ensuring tracking, follow-ups, documentation quality, and project organisation are consistently maintained.

This role is ideal for someone ambitious, structured, and eager to grow into a future operations or leadership role.

Your Mission

To ensure that no important matter sits until urgent.

You will help track, organise, follow up, and prepare so leadership can focus on strategic decisions.

Key Responsibilities

1. Commercial & Documentation Support

• Track incoming inquiries and quotations
• Assist in preparing and formatting tender submissions
• Improve and standardise documentation quality
• Maintain structured commercial folders and trackers

2. Marketing & Training Coordination

• Assist in preparing slides / proposals
• Track marketing activities and progress
• Draft website writeups and email communications
• Schedule meetings with clients and partners

3. Administrative & Compliance Control

• Maintain organised filing systems
• Track license renewals and due dates
• Monitor documentation status
• Ensure deadlines are not missed

4. Finance & Executive Support

• Assist in preparing loan documentation
• Support budget preparation
• Coordinate banker meetings
• Prepare meeting notes and action lists

5. Hospitality

• Assist in tracking hotel and restaurant matters
• Support operational follow-ups where necessary

Who We Are Looking For

We are looking for someone who is:

Highly organised and structured

Proactive and takes initiative

Responsible and dependable

Comfortable managing multiple matters

Calm under pressure

Willing to attend meetings and business visits

Strong in written and verbal communication

Fresh graduates with strong discipline and ownership mindset are encouraged to apply.

How to Apply

Please submit:

1. Resume
2. Short introduction about yourself
3. Expected availability

Candidates who demonstrate strong organisational ability and ownership mindset will be prioritised.