POSITION SUMMARY
Human Resource & Training
Plays a pivotal role in supporting the HR Department of the Group overseeing multiple subsidiaries or business units. Responsible for providing administrative support, coordinating HR activities, and ensuring consistency in HR processes across the Group.
ESSENTIAL FUNCTIONS
Recruitment & Selection Support
- Assisting in job posting and advertisement.
- Receiving and sorting resumes and applications.
- Coordinating interviews and assessments.
- Conducting initial candidate screenings.
Onboarding / Offboarding
- Preparing new hire paperwork and orientation materials.
- Assisting in the orientation process for new employees.
- Ensuring new employees complete necessary documentation.
- Assisting in the offboarding process for departing employees
- Conducting exit interviews or surveys.
Employee Records Management
- Maintaining and updating employee files and databases.
- Tracking employee attendance and leave records.
- Managing confidential HR documents.
- Ensure consistency in record-keeping practices across the Organization.
Benefits Administration
- Assisting employees with benefits inquiries.
- Enrolling new employees in benefit programs.
- Managing benefits-related paperwork.
Data Entry & Management of Payroll System
- Verifying and inputting payroll data in HR2000 (ipayroll system) including personal information, employment and benefit details.
- Assisting with payroll inquiries.
- Collaborating with Finance Department on payroll matters.
- Proficient to set up and support Employee Self-Service portal.
Human Resource Compliance & Policy
- Assisting in ensuring compliance with labor laws and regulations.
- Keeping up-to-date with changes in employment laws that affects the Group.
- Monitoring compliance with labor laws and regulations across different regions or countries.
- Assisting with HR audits and reporting.
- Ensuring that HR policies and procedures are followed.
- Maintaining and updating HR manuals and documentation.
Employee Relations
- Addressing basic employee inquiries.
- Documenting and reporting employee concerns.
- Assisting with employee engagement initiatives.
Training & Development
- Coordinating training sessions or workshops.
- Managing training materials and resources.
- Tracking and maintain employee training records and development progress.
HR Reporting
- Generating HR reports for Management.
- Compiling HR metrics and data.
- Assisting with HR analytics.
- Generate various reports from HR system, providing insights, turnover rates, and other key HR indicators.
General Administrative Tasks
- Handling phone calls, emails, and inquiries.
- Scheduling HR meetings and interviews.
- Managing office supplies related to HR functions.
Special Projects
- Assisting with HR projects, such as restructuring initiatives, HR system implementations or policy updates.
- Collaborating with HR team members on various tasks/assignments.
PERSON SPECIFICATION
- Degree/Diploma in Human Resource Management / Business Administration / Public Relations or its equivalent
- At least 1-2 years working experience in the related field
- Understanding of HR laws, regulations, and industry best practices related to employment in Malaysia.
- Proficiency in HR system ie. HR2000 is an added advantage.
- Familiarity with Payroll processes including wage calculation.
- Strong administrative and organizational skills.
- Effective written and verbal communications skills to interact professionally.
- High level of accuracy and attention to details when handling sensitive HR data and documents.
- Competence in using Microsoft Office Suite.
- Capable to manage multiple tasks and priorities efficiently in a fast-paced HR environment.
- Ability to collaborate with HR colleagues, managers and employees to achieve HR objectives and support positive work environment.
- Effective time management skills to meet deadlines and complete tasks promptly.
- Flexibility to adapt to changing HR processes, policies, and technologies.
