Executive Personal Assistant

Company Description Brandstorm Asia is a healthcare branding agency that specializes in producing high-quality digital content for social media platforms. The team creates engaging animations, graphic designs, and public relations campaigns tailored to diverse brands and audiences. The agency focuses on visually compelling and strategically aligned content that strengthens clients online presence. Brandstorm Asia offers a collaborative, creative environment for professionals interested in digital branding and content production.

Role Description This is a full-time, on-site Executive Personal Assistant role based in Subang Jaya. The Executive Personal Assistant will provide comprehensive support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and organizing day-to-day activities. The role includes handling correspondence, preparing documents and presentations, and maintaining accurate records and files. The Executive Personal Assistant will act as a key point of contact for internal teams and external partners, helping to prioritize tasks, track deadlines, and ensure smooth daily operations. The position requires a high level of discretion, professionalism, and the ability to adapt in a fast-paced creative agency environment.

Qualifications

• Strong Personal Assistance and Executive Administrative Assistance skills, including organizing schedules, managing priorities, and supporting senior leaders.
• Effective Communication skills, with the ability to interact professionally with stakeholders at all levels and draft clear written correspondence.
• Proficient Diary Management skills, including coordinating appointments, meetings, and travel while managing changing priorities.
• Reliable Clerical Skills such as document preparation, filing (digital and physical), data entry, and basic office administration.
• High level of integrity, confidentiality, and professionalism in handling sensitive information.
• Strong organizational and time-management abilities, with attention to detail and follow-through.
• Proficiency with productivity tools (e.g., email, calendar software, spreadsheets, and presentation tools).
• Previous experience in a similar executive or personal assistant role; experience in a creative or agency environment is an advantage.
• Relevant diploma or degree in Business Administration, Communications, or a related field is preferred.